Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Overdrive Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Overdrive Inc. in the amount of $5,018,000 for license access, maintenance, support and/or warranty for digital content materials manufactured by OverDrive, Inc. for the period of October 25, 2026 - October 24, 2027, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
This is a renewal for term contract Job No. HC111136 License Access, Maintenance, Support and/ or Warranty for Digital Content Materials Manufactured by Overdrive, Inc. for HCPL. The Harris County Public Library (HCPL) utilizes this term contract for purchasing electronic books, audiobooks, other library materials, and associated services.
Expected Impact:
The approval of this renewal allows HCPL personnel to continue buying electronic library materials for the County.
Alternative Options:
N/A
County Strategic Plan Goal: 3. Make our economy more inclusive.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): K4: Expand adult literacy programs.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/10/2023 |
293 |
Sole Source Approval |
|
08/06/2024 |
226 |
Renewal No. 1 |
|
11/13/2025 |
203 |
Renewal No. 2 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$5,018,000 |
$5,018,000 |
$5,018,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$5,018,000 |
$5,018,000 |
$5,018,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$5,018,000 |
$5,018,000 |
$5,018,000 |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 6/11/2026
Anticipated Implementation Date (if different from Court date): 10/25/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Amber Seely, Division Director of Collections & Technical Services, Library, Robert Williams, Buyer, Purchasing
Attachments (if applicable): Letter