Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: District Clerk
Secondary Department Head/Elected Official: Marilyn Burgess
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250274
Vendor/Entity Legal Name (if applicable): Revolution Data Systems LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Revolution Data Systems LLC for historical record preservation services and related items for the District Clerk's Office for the period of September 17, 2026 - September 16, 2027 with four (4) one-year renewal options (250274), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
The Historical Document room opened to the public on October 24, 2006. The room is available for viewing historical documents dating from 1837 - early 1900’s. These court records are not just paper, they are valuable sources of Texas’ and Houston’s history. A good portion of the most badly deteriorated records have been restored and preserved by the District Clerk’s Office (DCO). The remaining parts of the records are being housed at the Records Center facility. These records range from 1907-1951 and the range for the new project will begin with 1912.
Harris County District Clerk’s Office (DCO) is looking to continue its historical documents preservation using the Library of Congress and the American Institute of Conservation (AIC) Code of Ethics and Guidelines. DCO desires the highest level of service, quality, and accuracy from a single-source solution provider.
Expected Impact:
A single solution enables DCO to maximize speed, issue resolution, safeguard our valuable records, ensure complete quality control, and maintain a single tracking system of all documents.
Alternative Options:
The alternative option is not to continue investing in historical documents preservation.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): E1: Modernize data and technology architecture across the legal system.
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
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Address (if applicable): Records Center 5900 Canal St., Houston, Texas 77011
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Anticipated Court Date: 9/17/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Wes McCoy, Chief Deputy of Administration, District Clerk’s Office; Araceli Carrizales, Financial Services Administrator, District Clerk’s Office, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter