Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): CaseWorthy Inc.
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to a sole source exemption agreement and a renewal option with CaseWorthy Inc. in the additional amount of $20,336 for additional services for case management system for the period of December 19, 2024 - December 18, 2025, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
The main changes are regarding: Movement of server from co-location in Utah to inside Harris County’s Azure Cloud. Standardization of language and costs for Task Orders outside of the Master Agreement.
Expected Impact:
Improvement in software performance by being located within Harris County. Harris County has more processing power and network bandwidth, which is also easily configurable/upgradable within a cloud. Costs for annual maintenance will go down since CaseWorthy will no longer be managing the colocation and the hardware for the server. Streamlined process for software improvements and modifications to meet user and reporting needs in a timelier manner.
Alternative Options:
N/A
Alignment with Goal(s): N/A
_ Justice and Safety
-_ Economic Opportunity
_ Housing
_ Public Health
Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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1/9/2024 |
164 |
Contract award. |
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Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: November 12, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Russ Spaulding, Housing and Community Development Department; Aaron Saenz, Buyer, Purchasing
Attachments (if applicable): Letter