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Legislation Details
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File #:
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25-1287
Version:
1
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Name:
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Type:
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Financial Authorization
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Status:
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Passed
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On agenda:
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2/27/2025
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Final action:
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2/27/2025
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Title:
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Request for approval to partially release retainage to Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, in the amount of $1,175,262.87, Job No. 21/0309, UPIN 20101MF1ET01, Precinct 1, MWBE Contracted Goal: 17%, MWBE Current Participation: 30.59%.
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Primary Department: County Engineer
Primary Department Head/Elected Official: Dr. Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): 21/0309
Vendor/Entity Legal Name (if applicable): Brookstone, LP.
MWBE Contracted Goal (if applicable): 17%
MWBE Current Participation (if applicable): 30.59%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval to partially release retainage to Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, in the amount of $1,175,262.87, Job No. 21/0309, UPIN 20101MF1ET01, Precinct 1, MWBE Contracted Goal: 17%, MWBE Current Participation: 30.59%.
end
Background and Discussion:
Harris County Precinct One Administration Office and Service Center is a new two-story, approximately 37,000 sf building located at 2787 El Camino Street. The building will house the administrative leadership departments that serve the needs of the surrounding Harris County Precinct One community, and a well-equipped Multi-purpose Center that will accommodate the needs of the Precinct and its constituents.
This request is for permission to release retained compensation for the completion of the original contract scope and change orders completed to date.
Expected Impact:
This court action would allow the Contractor to bill for due retained compensation for work performed and completed.
Alternative Options:
Should we not move forward with the action, retainage will continue to be withheld on work contractors completed.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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11/9/2021 |
239 |
Approved - Project Advertisement - Transmittal by the Office of the Purchasing Agent of a project scheduled for advertisement for construction of a new Administration Office and Service Center in Precinct 1 for the Office of the County Engineer (210309). |
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2/22/2022 |
243 |
Approved - Contract Award - Request for approval of an award on the basis of best proposal meeting requirements to Brookstone, LP in the amount of $21,700,000 for construction of a new Administration Office and Service Center in Precinct 1, subject to applicable bonds to be received (210309). |
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8/8/2023 |
41 |
Approved - Change in Contract# 21/0309-1 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $583,758.00, Job No. 21/0309-1, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal 17%. |
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9/19/2023 |
55 |
Approved - Change in Contract# 21/0309-2 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $49,267.00, Job No. 21/0309-2, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal 17%. |
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10/10/2023 |
56 |
Approved - Change in Contract# 21/0309-3 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, adding an additional amount of $18,085.00, Job No. 21/0309-3, UPIN 20101MF1ET01, Precinct 1. |
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11/14/2023 |
40 |
Approved - Change in Contract# 21/0309-4 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $35,726.00, Job No. 21/0309-4, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17% |
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12/5/2023 |
43 |
Approved - Change in Contract# 21/0309-5 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $33,776.00, Job No. 21/0309-5, UPIN 20101MF1ET01, Precinct 1. |
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12/19/2023 |
44 |
Approved - Change in Contract# 21/0309-6 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, adding 163 calendar days, with an addition in the amount of $382,123.00, Job No. 21/0309-6, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 17%. |
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12/30/2023 |
77 |
Approved - Change in Contract# 21/0309-7 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $89,972.00, Job No. 21/0309-7, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17% |
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3/26/2024 |
54 |
Approved - Change in Contract# 21/0309-8 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, adding 123 calendar days, with an addition in the amount of $323,326.00, Job No. 21/0309-8, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17% |
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5/7/2024 |
58 |
Approved - Change in Contract# 21/0309-9 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $24,042.00, Job No. 21/0309-9, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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5/7/2024 |
45 |
Approved - Change in Contract# 21/0309-10 - Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, adding 118 calendar days, with an addition in the amount of $917,863.00, Job No. 21/0309-10, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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6/4/2024 |
74 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $69,658.00, Job No. 21/0309-11, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%. MWDBE Current Participation: 32%. |
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6/25/2024 |
54 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $32,613.00, Job No. 21/0309-12, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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8/6/2024 |
49 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, adding 74 calendar days, with an addition in the amount of $264,033.00, Job No. 21/0309-13, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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8/27/2024 |
61 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $102,075.00, Job No. 21/0309-14, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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9/19/2024 |
48 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $60,329.00, Job No. 21/0309-15, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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11/12/2024 |
71 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $38,003.00, Job No. 21/0309-16, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%, MWDBE Current Participation: 32%. |
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1/9/2025 |
43 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, adding 22 calendar days, with an addition in the amount of $35,206.00, Job No. 21/0309-17, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%. MWDBE Current Participation: 29.63%. |
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1/9/2025 |
315 |
Transmittal by the Office of the County Engineer of a substantial completion certificate with Brookstone LP, in connection with the Harris County Precinct One Administration Office and Service Center, Job No. 21/0309, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%. MWDBE Current Participation: 29.63%. |
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1/23/2025 |
43 |
Request for approval of a change in contract with Brookstone, LP., in connection with Precinct One Administration and Service Center-New Construction-2019, with an addition in the amount of $44,970.00, Job No. 21/0309-18, UPIN 20101MF1ET01, Precinct 1, MWDBE Contracted Goal: 17%. MWDBE Current Participation: 29.63%. |
Location:
Address (if applicable): 2787 El Camino Street, Houston, TX 77054
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$1,175,262.87 |
$1,175,262.87 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$1,175,262.87 |
$1,175,262.87 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$1,175,262.87 |
$1,175,262.87 |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/27/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Truitt Rounsavall, PE, MBA, PMP, LSSBB, Assistant Director of Capital Project Facilities, Engineering Group
Attachments (if applicable):
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