Department: Universal Services
Department Head: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Infrastructure Enhancements & Replacements
Project ID (if applicable): NI008
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Universal Services
Incremental Authorization Requested: $1,469,338
Total Estimated Project Cost: $10,792,818
Request Summary:
title
Request for approval of the Final Investment Memo for the Infrastructure Enhancements & Replacements project for an additional incremental authorization of $1,469,338 for a total authorization of $1,732,500 in FY 2025.
end
Project Description:
The project is for the ongoing refresh, replacement, and expansion of Harris County’s (HC) compute (virtualization), storage, monitoring, and backup infrastructure that supports all of our enterprise services. These services include but are not limited to the following systems: PeopleSoft, Computer Aided Dispatch (CAD), JWeb, Email, Directory Services, etc. This project also includes enhancements to the redundancy and availability of systems supported which would require additional expansion of these systems to better provide modern services as well as increased capacity when required.
Project Scope:
The HC managed compute (processing) environment relies upon numerous processing nodes connected to one or more chassis. One of these compute environments is undergoing a partial refresh and rebalance due to end of life equipment and requires replacement of two compute chassis to support newer processing nodes and to maintain supportability and compatibility with interconnected equipment.
The HC managed storage environment is approaching its 4th year in production. Since its introduction, Universal Services has been challenged to provide additional resiliency, scalability, and isolation for various critical workloads. This includes much-needed investment in disaster recovery capable solutions for Harris County.
The investment includes the initial funding to provide a more robust disaster recovery capable solution.
Justification:
Compute and Storage infrastructure services require ongoing replacement and enhancement to ensure these systems are supported in the event an issue arises. These systems provide server resources that cover a wide breadth of services from Law Enforcement and Justice, Financials and Human Resources, to general purpose applications. In order to maintain a healthy environment, we need to replace aging hardware to ensure the related infrastructure is refreshed as well as addressing increased demand through adding capacity where needed.
Alternatives and Engagement:
The anticipated projects and scope of work below are required to maintain both support and maintenance for production systems and services. Failure to realize these expenditures would prevent the County from being able to patch, maintain, and replace core infrastructure services leaving those systems vulnerable to security issues and unable to accommodate the growing demand for IT resources.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
UCS Chassis Replacement |
$30,000 |
March 2025 |
|
Storage Environment Refresh - Phase 1 |
$1,470,000 |
September 2025 |
|
Virtual Desktop Expansion |
$75,000 |
December 2024 |
|
10% Contingency |
$157,500 |
|
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Total Planned FY25 Expenditures |
$1,732,500 |
|
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Unencumbered Balance to Carry into FY25 |
($$263,162) |
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Incremental Authorization Requested |
$1,469,338 |
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Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
7/10/2018 |
6.b.1 |
Request for approval of funding for project cost $870,000 |
|
7/31/2018 |
4.j.2 |
Request for approval of commercial paper funding for $870,000 |
|
11/12/2019 |
4.g.4 |
Request for approval of commercial paper funding for $3,775,000 |
|
10/27/2020 |
5.b.2 |
Request for approval of funding for project cost $3,800,000 |
|
11/10/2020 |
4.g.3 |
Request for approval of commercial paper funding for $3,800,000 |
|
8/24/2021 |
21-4291 |
Request for approval of commercial paper funding for $4,000,000 |
|
1/25/2022 |
22-0644 |
Request for approval of commercial paper funding for $1,940,000 |
|
3/8/2022 |
22-1699 |
Request for SFY22 authorization of $1,398,000 |
|
9/13/2022 |
22-5423 |
Request for an additional incremental authorization of $440,000, FY23 total authorization of $1,344,000 |
|
10/18/2022 |
22-6592 |
Request for approval of commercial paper funding for $440,000 |
|
8/8/2023 |
23-4371 |
Request for approval of the Final Investment Memo for the Infrastructure Enhancements & Replacements project for an additional incremental authorization of $645,000 for FY 2024. |
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Address: Multiple
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Total Funding Request |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Anticipated Court Date: 10/8/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 9/10/2024
Department Approval by: William Kominek
OMB CIP Team Approval by: Amiel Chen, CIP Manager, OMB , 9/10/24
Commercial Paper Request (For OMB use only):
Receiving Department: N/A Choose an item.
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A