Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 260208
Vendor/Entity Legal Name (if applicable): Thrift Books Global, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of only bid to Thrift Books Global, LLC with revenue in the amount of $21,000 for disposition and sale of surplus library materials for the Public Library for the period of August 25, 2026 - August 24, 2027 with four (4) one-year renewal options (260208).
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Background and Discussion:
This is a recommendation to award for term contract Project No. 26/0208 - Disposition and Sale of Surplus Library Materials for Harris County Public Library. The Harris County Public Library (HCPL) utilizes this term contract for ethical disposal of library materials.
Expected Impact:
The approval of this renewal allows HCPL personnel to continue providing new and current materials for the County Library by allowing us to ethically dispose of old/worn out/damaged materials.
Alternative Options:
Other vendors exist but they were evaluated through the RFP process and this option is the best for the County. The vendor pays reasonable prices for discarded library materials without requiring extensive sorting or other limitations that would limit what the library can send.
County Strategic Plan Goal: 3. Make our economy more inclusive.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): K4: Expand adult literacy programs.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Disposition and Sale of Surplus Library Materials for Harris County Public Library |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$(21,000) |
$(21,000) |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$(21,000) |
$(21,000) |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
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$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$(21,000) |
$(21,000) |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 8/25/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Amber Seely, Division Director, Circulation, Collections & Technical Services, County Library; Dat Trinh, Senior Buyer, Harris County Purchasing Department
Attachments (if applicable): Letter, Bid Table