Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon - Executive Director & CIO
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Discussion Item
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for possible discussion and action on the implementation of a telematics solution for Harris County Universal Services fleet assets.
end
Background and Discussion:
Harris County Universal Services (HCUS), in coordination with two Commissioner Precincts, conducted a 90-day telematics pilot program to evaluate the operational, safety, maintenance, and sustainability impacts of third-party telematics technology on County fleet assets. The pilot included 56 vehicles across a representative mix of sedans, pickups, SUVs, vans, buses, and heavy-duty vehicles and concluded in January 2026.
The pilot demonstrated measurable improvements in several key areas, including enhanced driver safety outcomes, increased preventative maintenance compliance, improved fleet reliability, reduced idling emissions, and increased visibility into vehicle utilization and performance. The pilot also validated the feasibility of integrating telematics data into existing fleet maintenance systems and operational workflows.
Based on these findings, HCUS is bringing forward this item to brief Commissioners Court on the results of the telematics pilot and to request Court support regarding potential next steps. This includes consideration of a phased telematics implementation approach informed by the pilot results and alignment with the County’s future fleet strategy.
Expected Impact:
If pursued, a phased telematics implementation informed by pilot results is anticipated to support improved fleet safety, reliability, preventative maintenance planning, emissions reduction, and data-driven decision-making. Long-term impacts and cost benefits would be evaluated and reported as part of any future implementation phase.
Alternative Options:
N/A
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T5: Update fleet to increase fuel efficiency and reduce emissions.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
N/A |
N/A |
N/A |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
$46,695 |
$452,268 |
$498,963 |
$452,268 |
|
Other |
$ |
$25,000 |
$25,000 |
$25,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$46,695 |
$477,268 |
$523,963 |
$477,268 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$46,695 |
$477,268 |
$523,963 |
$477,268 |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 2/26/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department:
Sindhu Menon, Executive Director & CIO, HCUS
Tommy Ward, Director of Fleet, HCUS
Chris Viera, Deputy Director of EV and Sustainability, HCUS
Attachments (if applicable): N/A