Department: Toll Road Authority
Department Head/Elected Official: Roberto Treviño, P.E., Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
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Request for approval to execute a Stop Gap Agreement to include a Custodial Account Agreement with Zions Bancorporation, N.A. dba Amegy Bank to provide services for a custodial account for the Harris County Toll Road Authority for the period of September 19, 2024 - September 18, 2025.
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Background and Discussion:
On October 10, 2023 Commissioners Court approved the execution of an Implementation Service Agreement for HCTRA to deliver a tolling service agreement with Texas Department of Transportation under which custodial account services would be needed for HCTRA to administer and distribute payments from users of certain tolled projects.
After extensive coordination, the existing County bank provider has been determined to not be a viable option as the existing bank does not meet the requirements of and timeline for a custodial account service to be implemented and delivered for the tolling service agreement with Texas Department of Transportation. In March 2024 Commissioner Court approved a new bank for the County. However, implementing the interface between HCTRA back-office system and a new bank is complex and requires extensive testing prior to implementation, the new bank for the County is not a viable option at this time. HCTRA, County Attorney’s Office, the Purchasing Department and Office of Management & Budget have coordinated to determine best path forward to meet the timeline for implementation of the Tolling Services Agreement with TxDOT.
As a previous banking service provider to Harris County, and HCTRA, Zions Bancorporation, N.A. dba Amegy Bank was identified as a viable option to meet necessary requirements for the implementation of the Tolling Services Agreement with TxDOT. This Stop Gap Agreement will allow HCTRA time to coordinate with Office of Management & Budget and Purchasing on the timeline and required steps for conversion to the new county bank to ensure compliance with HCTRA’s back-office system requirements (including requirements of a custodial account service for the tolling service agreement with TxDOT) and the appropriate testing is completed prior to the conversion as to limit risk to our customers.
Expected Impact:
Approval of the Stop Gap Agreement will allow HCTRA to continue to provide reliable back-office system support for tolling services.
Alternative Options:
Should a Stop Gap Agreement not be approved and executed it places risk on HCTRA being able to provide reliable back-office system support for tolling services to our customers who have placed their trust in HCTRA and Harris County to maintain their tolling accounts accurately and efficiently.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
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Precinct(s): Countywide
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Fiscal and Personnel Summary |
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TRA - Financial Services |
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Revenue - TRA |
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Total Current Budget |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
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Total Additional Budget Request |
$ |
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Total Funding Request |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
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Total Personnel |
- |
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Anticipated Court Date: September 19, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road Authority
Attachments (if applicable): Stop Gap Agreement and related exhibits