Primary Department: Commissioner, Precinct 3
Primary Department Head/Elected Official: Commissioner Tom S. Ramsey, P.E.
Managing Department: Commissioner, Precinct 3
Managing Department Head/Elected Official: Commissioner Tom S. Ramsey, P.E.
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: Precinct 3 FY25 Vehicle and Equipment Acquisition
Project ID (if applicable): FY25_CP_VEH_EQ
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,685,000
Total Estimated Project Cost: $2,138,015
Request Summary:
title
Request for approval of a Change Investment Memo for the Precinct 3 FY25 Vehicle and Equipment Acquisition project, for an Incremental amount of $1,685,000 for a total authorization of $2,138,015 and Incremental commercial paper funding in the amount of $1,685,000 for a total allocation of $2,140,000.
end
Project Description:
This project is to purchase vehicles and equipment for Precinct 3 to replace equipment that is beyond its useful life and add new equipment that will improve the operation of the Precinct, using the non-voted commercial paper allocated to Commissioner Precinct 3.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Bus Purchase (approved in the previous investment memo) |
$453,015 |
Q4-FY25 |
|
Total Previous Authorization |
$453,015 |
Q4-FY25 |
|
FORD Van - Transit 250 |
$63,249 |
Q4-FY25 |
|
CHEV PICKUP 2500 4X4 DOUBLE CAB |
$58,000 |
Q4-FY25 |
|
CHEV PICKUP 2500 CREW HD (Qty 2) |
$100,805 |
Q4-FY25 |
|
CHEV PICKUP 2500 EXT CAB (Qty 2) |
$100,203 |
Q4-FY25 |
|
HUSTLER MOWER - 61” (Qty 10) |
$179,150 |
Q4-FY25 |
|
JOHN DEERE MH72D MULCHER |
$46,239 |
Q4-FY25 |
|
CHEV PICKUP CREW CAB 4WD 6’9” BED |
$51,688 |
Q4-FY25 |
|
CHEV PICKUP CREW CAB 4WD 6’9” BED |
$51,688 |
Q4-FY25 |
|
FREIGHTLINER 114SD HAUL TRUCK |
$237,727 |
Q4-FY25 |
|
LANDOLL 950E-53-15 SEMI-TRAILER TRUCK |
$132,217 |
Q4-FY25 |
|
MOBILE CEMENT MATERIAL SILO |
$59,536 |
Q4-FY25 |
|
PAVER TRAILER |
$26,936 |
Q4-FY25 |
|
ISUZU PAINT STRIPER NPR-HD |
$261,240 |
Q4-FY25 |
|
FORD F550 |
$110,115 |
Q4-FY25 |
|
SCADA MONITORING SYSTEM |
$150,000 |
Q4-FY25 |
|
Contingency for Tariffs |
$56,207 |
Q4-FY25 |
|
Total Incremental Requested |
$1,685,000 |
Q4-FY25 |
|
Total Request to Date |
$2,138,015 |
Q4-FY25 |
Justification & Alternatives:
To support the operational needs of our infrastructure teams by replacing aging equipment and providing them with the tools they need to better serve the public. Taking a proactive approach to modernizing our fleet enhances safety for our employees and provides long-term savings by lowering maintenance costs.
Anticipated Impact on Other Funds (If Applicable): NONE
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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N/A |
$- |
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- |
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N/A |
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N/A |
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N/A |
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N/A |
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County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): N/A
Previous Court Action: none
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Date |
Agenda Item # |
Action Taken |
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Address: Various Road Camps and Parks in Precinct 3
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$1,685,000 |
$1,685,000 |
$0 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$1,685,000 |
$1,685,000 |
$ |
|
Total Funding Request |
$ |
$1,685,000 |
$1,685,000 |
$0 |
|
Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
0- |
- |
- |
0- |
Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): 9/19/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 3/12/2025
Department Approval by: Curt Kates, Director of Budget & Finance
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 6/12/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 3
Project PeopleSoft ID: FY25_CP_VEH_EQ
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 3 FY25 Vehicle and Equipment Acquisition project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget