Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 25/0083, UPIN 25104MF3UE01
Vendor/Entity Legal Name (if applicable): Millis Development and Construction, LLC
MWBE Contracted Goal (if applicable): 19.53%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Millis Development and Construction, LLC, in connection with construction of Burnett Bayland Park - Phase 1A.1 Landscape - 2024, adding 90 calendar days, with an addition in the amount of $1,785,741.01, Job No. 25/0083-2, UPIN 25104MF3UE01, Precinct 4, MWBE Contracted Goal: 19.53%.
end
Background and Discussion:
Burnett Bayland Park is in Harris County Precinct 4, on the west side of Houston, within Beltway 8 loop. The park sits at the intersection of Gulfton Street and Chimney Rock Road, bounded by Gulfton Street to the north, Chimney Rock Road to the east, Alder Drive to the west, and an extended park area to the south. Covering approximately 40 acres, Burnett Bayland Park serves as a signature destination for Precinct 4 and will feature a new community center, event lawn, playground, multi-purpose courts, soccer fields, and additional amenities. The Phase 1A.1 Landscape Package includes the construction of a community garden, boardwalk, pedestrian bridges, soccer fields and pitches, and shaded structures.
The change involves adjusting existing bid item quantities and adding new items to the contract, increasing the current contract value by $1,785,741.01 and 90 days to ensure the project is completed as originally intended.
The change in contract includes the following:
PCO #2 Pier Drilling (RFI #17): Cost: $9,890.25, Time: Zero Days. Additional activities were required due to differing site conditions, as the contractor encountered sandstone that was not identified in the geotechnical report.
New Line item # 134 Additional Piers Drilling: 1 LS x $9890.25 = $9890.25
PCO #3 TD3 Planter boxes at Boardwalk (RFI #21): Cost: $43,447.75, Time: Zero Days. Planter boxes help capture, slow runoff, and improve drainage.
New Items #136 Concrete Planter Box: 3 EA x $14482.58333 = $43,447.75
PCO #4 Anti-Graffiti Coating - RFI#002, Cost: $16,699.60, Time: Zero Days. The Precinct has requested a cost to provide anti-graffiti all concrete vertical walls, to include concrete seats, integrated benches at steps, wall at skate part and steps, pedestrian foundations and approaches. Anti-graffiti coating is a preventive measure that protects high-visibility, high-use concrete elements, keeps them looking good, and saves money over the life of the project.
New Line Item #137 Pressure wash surface and apply Coating: $1.44 x 5,485.83 SY = $7,899.60
New Line Item #138 1k Siloxane: $1.60 X 5,500 SY = $8,800.00
PCO #5 Soccer mini pitches (RFI #6): Cost: $16,820.00, Time: Zero Days
Item #88 H.15 soccer mini pitches. The Precinct approved a change order in the amount of $16,820.00 to account for the price increase due to fluctuations in the euro.
Quantity Adjustment
Current price: $171,785.42 x 2 EA = $343,570.84
New Price: $180,195.42 x 2 EA = $360,390.84
Price Change: $16,820.00
PCO #6 - Structure Pavement and Utility Adjustments - (RFI #26): Cost: $20,205.50, Time: Zero Days
Quantity adjustments were made to minimize the increase in cost.
Quantity Adjustment:
Decrease Item #6: H.2 Decorative Pavement Type A: $9.21 x (2,912 SF) = ($26,819.52)
Decrease Item #7: H.3 Decorative Pavement Type B: $9.15 x (3,795 SF) = ($34,724.25)
Decrease Item #11: Concrete Curb: $25.41 x (21.758 LF) = ($552.87)
Decrease Item #21: W.1A Concrete Seat Walls: $35,354.39 x (0.47822) = ($16,907.18)
Increase Item #5: H.1 Pedestrian Concrete Pavement: $7.58 x 9709.93 SF = $73,601.27
Increase Item #31: 12" NDS Catch Basin: $476.35 x 3 EA = $1,429.05
Increase Item #35: SDR 35 Drainpipe 6": $33.71 x 516 LF = $17,394.36
Increase Item #115: F.7 Drinking Fountain: $6,783.93 X 1 EA = $6,783.93
PCO #8 - Schedules/Delays (RFI#022) Cost: $0, Time: 45 Days. The Precinct approves 45 additional days to offset schedule impacts caused by the extended time required to complete the design plans. This change in contract involves adjusting existing bid item quantities and adding a new item to the contract, with additional 90 days to the current contract schedule.
PCO #9 Community Garden Shade Structures (RFI #16): Cost: $1,703,557.68, Time: 45 Days. At the time of bidding, no final design was available. The design was completed subsequently, and the final cost is higher than the estimated budget. Additional days are needed to accommodate the final changes.
Quantity Adjustment
• Line Item #126 H.19 BRIDGE GATEWAY - ART
Current price: 1 LS = $250,000.00
New Price: 1 LS = $234,000.00
Price Change = ($16,000.00)
Add New Item #126A DELTA - H.19 BRIDGE GATEWAY: 1 LS $ 16,000.00 = ($16,000.00)
• Line Item #128 GATEWAY CANOPY AT SOCCER - 200'X30'
Current price: 1 LS = $1,260,000.00
New Price: 1 LS = $1,935,720.38
Price Change = $675,720.38
Add New Item #128A DELTA - H.19 BRIDGE GATEWAY: 1 LS $675,720.38 = $675,720.38
• Line Item #129 SHADE STRUCTURES AT SOCCER - 37'X10'
Current price: 1 LS = $170,000.00
New Price: 1 LS = $310,872.98
Price Change = $140,872.98
Add New Item #129A DELTA SHADE STRUCTURES AT SOCCER - 37'X10': 1 LS $140,872.98= $140,872.98
• Line Item #130 SHADE STRUCTURES AT COMMUNITY GARDEN
Current price: 1 LS = $126,000.00
New Price: 1 LS = $1,178,964.32
Price Change = $1,052,964.32
Add New Item #130A DELTA-SHADE STRUCTURES AT COMMUNITY GN: 1 LS @ $1,052,964.32 =$1,052,964.32
• Line Item #132 GATEWAY / SHADE STRUCTURES ALONG PERIMETER OF PARK - APPROX. 50'X20' EACH - INCLUDING LIGHTING AND ALL APPURTANANCES, COMPLETE AND IN-PLACE. (FIXED BID $500,000/LS)
Current price: 1 LS = $500,000.00 New Price: 1 LS = $350,000.00 Price Change = ($150,000.00)
Add New Line #132A GATEWAY/SHADE STRUCTURES ALONG PERIMETER OF PARK - 1 LS @ $150,000.00 = ($150,000.00)
PCO #10 Site Furniture Quantity Changes - (RFI - 25), Cost: ($24,879.77), Time: Zero Days. Design Change and furniture adjustment. The triangular benches and picnic tables are substituted with Adirondack chairs to better align with the updated design intent and improve user comfort and flexibility within the space.
QUANTITY ADJUSTMENT
Decrease:
• Bid Item 110 F.2 - Triangular Bench: - 5 × $4,764.61 = ($23,823.05)
• Bid Item 118 F.10 - Picnic Table: - 2 × $3,441.90 = ($6,883.80)
Add New Bid Item:
• Item #150: Adirondack Chair: 7 × $832.44 = $5,827.08
Total Credit: ($24,879.77)
Expected Impact:
The proposed park reconstruction will reshape the area into a more inviting, efficient, and resilient space that strengthens community ties and delivers lasting value to the surrounding Harris County neighborhood. This change enables the adjustment and addition of items to the contract, ensuring the project aligns with the original intent and complies with precinct requirements.
Alternative Options:
The County may choose to either approve or deny the change. If it is not approved, the project will not be completed as intentionally designed.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: I: Increase access to safe, clean, and enjoyable green space.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): I1: Develop a countywide parks network and connectivity plan.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N3: Promote increased physical activity of residents.
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/08/2025 |
327 (25-2886) |
Contract Award |
|
02/12/2025 |
28 (26-0870) |
Contract Amendment with no change in contract amount |
Location:
Address (if applicable): 6026 CHIMNEY ROCK RD
Precinct(s): Precinct 4
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other 3239, 3269, 3249 |
$ |
$1,785,741.01 |
$1,785,741.01 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$1,785,741.01 |
$1,785,741.01 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$1,785,741.01 |
$1,785,741.01 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 5/14/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B