Primary Department: Commissioner, Precinct 4
Primary Department Head/Elected Official: Lesley Briones, Commissioner
Managing Department: Commissioner, Precinct 4
Managing Department Head/Elected Official: Lesley Briones, Commissioner
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 4 HQ Furniture
Project ID (if applicable): HEADQUARTERS
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,700,000.00
Total Estimated Project Cost: $1,700,000.00
Request Summary:
title
Request for approval of a Preliminary Investment Memo for the Precinct 4 HQ Furniture project for an initial amount of $1,700,000 and commercial paper funding in the amount of $1,700,000 for a total allocation of $1,700,000.
end
Project Description:
Precinct 4 will be establishing a new headquarters at 3131 on the east side, centrally located within Harris County. This new facility will provide an optimal space for Precinct 4 to deliver services efficiently while maintaining a central presence within the county. The new headquarters will be a leased office building designed to house all of Precinct 4’s departments and divisions under one roof. The location’s strategic position will enhance accessibility and improve coordination among departments, ensuring better service delivery to the community.
Anticipated Project Expenditures and Timeline: Project Scope Breakdown
|
Unit Type |
Unit Count |
Estimated Cost |
Total |
Estimated Completion |
|
BREAKROOM TABLE |
2 |
$2,154 |
$4308 |
April 2025 |
|
COMMON AREA CHAIR |
22 |
$994 |
$21,868 |
April 2025 |
|
SOFA |
1 |
$2,250 |
$2250 |
April 2025 |
|
LOUNGE CHAIR |
5 |
$1,780 |
$8,900 |
April 2025 |
|
OFFICE TASK CHAIR |
40 |
$1,139 |
$45,560 |
April 2025 |
|
OFFICE GUEST CHAIR |
72 |
$994 |
$71,568 |
April 2025 |
|
EXEC/STANDARD DESK |
37 |
$5,855 |
$216,635 |
April 2025 |
|
CREDENZA/STORAGE |
35 |
$3,599 |
$125,965 |
April 2025 |
|
CONFERENCE TABLE |
3 |
$15,934.30 |
$47,802.90 |
April 2025 |
|
CONFERENCE TABLE |
1 |
$29,376.50 |
$29,376.50 |
April 2025 |
|
CONFERENCE CHAIRS |
22 |
$1,139 |
$25,058 |
April 2025 |
|
COMMON SPACE CHAIRS |
100 |
$994 |
$99,400 |
April 2025 |
|
MEDIUM SIZED TABLE |
5 |
$13,811.05 |
$69,055.25 |
April 2025 |
|
SMALL TABLE (2-SEATER) |
2 |
$2,269 |
$4,538 |
April 2025 |
|
SMALL SIDE TABLE |
7 |
$1,168.10 |
$8,176.70 |
April 2025 |
|
WIDE LOUNGE CHAIR |
13 |
$1,780 |
$23,140 |
April 2025 |
|
SOFA (3-SEATER) |
4 |
$2,250 |
$9,000 |
April 2025 |
|
CONFERENCE TABLE |
16 |
$2,269 |
$36,304 |
April 2025 |
|
TOUCHDOWN TABLES |
4 |
$12,840.60 |
$51,362.40 |
April 2025 |
|
WORKSTATION |
111 |
$6,580.21 |
$730,403.31 |
April 2025 |
|
COFFEE TABLE |
1 |
$1,524 |
$1,524 |
April 2025 |
|
BREAKROOM/MEDIUM TABLE |
4 |
$2,154 |
$8,616 |
April 2025 |
|
SIDE TABLE |
2 |
$1,168 |
$2,336 |
April 2025 |
|
Contingency 3% |
|
|
$56,852.94 |
|
|
Total |
|
|
$1,700,000 |
|
Justification & Alternatives:
The establishment of a new headquarters for Precinct 4 at 3131 on the east side, centrally located within Harris County, is crucial for enhancing operational efficiency and service delivery. This new facility will provide a modern, optimal space for all Precinct 4 departments and divisions to be housed under one roof, which will improve coordination and communication across teams. The strategic location will offer easy access to key areas within the county, ensuring timely and effective services to the community. Additionally, the leased office space will allow for flexibility and scalability as the needs of the precinct grow, making this project a key investment for enhancing the overall effectiveness of Precinct 4’s operations.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
|
|
$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Decision Analysis Matrix Score (rubric on last page):
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
|
|
|
|
|
|
|
|
Address: 3131 Eastside St. Houston, TX 77098
Precinct(s): Precinct 4
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$1,700,000 |
$1,700,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,700,000 |
$1,700,000 |
$ |
|
Total Funding Request |
$ |
$1,700,000 |
$1,700,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 3/3/2025
Department Approval by: Jonathan Castrejon, Director of Finance - Commissioner Precinct 4,
February 25, 2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/4/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 4
Project PeopleSoft ID: HEADQUARTERS
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 4 HQ Furniture project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget
Decision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
|
Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
|
-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
|
0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
|
1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
|
2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
|
Score (-1,0,1,2) |
0 |
0 |
1 |
0 |
2 |
1 |
0 |
0 |
4 |
|
Rationale |
|
|
Will make the Precinct more efficient by consolidating divisions |
|
Purchase will be made with existing COOP contracts |
Consolidated divisions will make it easier to for team meetings with staff and vendors |
|
|
n/a |