Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable): MAY24WINDSTORM/BERYL2024
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Transmittal by the Office of Management and Budget of Commissioner Precinct expenses reimbursed by the Public Improvement Contingency Fund for Derecho and Hurricane Beryl.
end
Background and Discussion:
On August 15, 2024, Commissioners Court approved an amendment to the Public Improvement Contingency (PIC) Fund Use Policy to allow for upfront allocations for Commissioner Precinct use in the case of a countywide emergency. The amended policy applies to FEMA reimbursable costs incurred for any disaster declaration beginning with the Derecho event in May 2024.
To date, Commissioner Precincts have been reimbursed $3,647,377 from the PIC Fund for expenses related to the Derecho event and Hurricane Beryl. These expenses have been reviewed by Risk Management in coordination with Tetra Tech to validate expected eligibility for reimbursement under FEMA’s Public Assistance program or other sources.
Risk Management will continue to work with Tetra Tech and the Commissioner Precincts to identify additional expenses likely reimbursable by FEMA and will submit supplemental requests to reimburse the Commissioner Precincts accordingly.
Expected Impact:
The PIC Fund Use Policy allows for more efficient use of the General Fund by not tying up funds pending reimbursement by FEMA and other sources.
Alternative Options: N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
8/6/2024 |
388 |
Direct OMB to amend the PIC policy to reimburse Commissioner Precincts using the PIC fund for FEMA reimbursable expenses during declared states of emergency. Vendor contracts and pricing must meet all FEMA requirements, and the amount of reimbursement will not exceed the prices of other countywide contracts for the same service if a contract exists. Vendor contracts and pricing will include a cap. There must also be a process for expenditures to return to the Commissioners Court immediately following the approval. |
|
8/15/2024 |
3 |
Approval of the amended Public Improvement Contingency (PIC) Fund Use Policy limited to $500,000 for County declared states of emergency and $4,000,000 for State and Federally declared emergencies for each Precinct. |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Risk Management |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1020 - Public Improvement Contingency (PIC) Fund |
$ |
$3,647,377 |
$3,647,377 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$3,647,377 |
$3,647,377 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$3,647,377 |
$3,647,377 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Shain Carrizal, Deputy Executive Director of Risk Management, Office of Management and Budget
Attachments (if applicable): N/A