Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210102
Vendor/Entity Legal Name (if applicable): Dahill Office Technology Corporation dba Xerox Business Solution Southwest
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Dahill Office Technology Corporation dba Xerox Business Solution Southwest for high speed and color photocopier services and related items for Harris County and the Flood Control District for the period of June 1, 2024 - May 31, 2025 at a cost of $530,140 (210102), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion: High speed and color photocopiers services and related items for the Harris County and the Flood Control District. The contract enables the County to have an enhanced photocopier with high speed and color capabilities. This is the 3rd renewal.
Expected Impact:
Photocopier services for producing material necessary for the various divisions through-out the County
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
06/08/21 |
239 |
Award |
|
05/24/22 |
202 |
1st Renewal |
|
05/16/23 |
249 |
2nd Renewal |
Location: All Harris County
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
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Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$530,140 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$530,140 |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/7/24
Anticipated Implementation Date (if different from Court date): 6/1/24
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Martha Sloan, Contracts Administrator, Harris County Purchasing
Attachments (if applicable): Letter