Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250035
Vendor/Entity Legal Name (if applicable): Caring Commercial Cleaning, Inc.; CCS Facility Services - Texas Inc dba CCS Facility Services; The Cleaning Source LLC
MWBE Contracted Goal (if applicable): 16.9%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of lowest bid per region to Caring Commercial Cleaning, Inc. (Regions 1 & 2); CCS Facility Services - Texas Inc dba CCS Facility Services (Regions 3 & 4); and The Cleaning Source LLC (Public Health) in the amount of $4,020,900 for custodial cleaning services and related items at various locations in Regions 1-4 for the Office of the County Engineer for the period of June 26, 2025 - June 25, 2026, and for the County Clerk to execute any applicable bonds to be received (250035), MWBE Contracted Goal: 16.9%.
end
Background and Discussion:
Request award to Caring Commercial Cleaning Inc., CSS, and The Cleaning Source LLC to provide custodial cleaning services and related items at various locations managed by Building Operations Services Regions 1-4 for Harris County Office of the County Engineer. For an initial period of June 26, 2025 - June 25, 2026, at a cost of $3,986,727.07.
Expected Impact:
Approval will allow the awarded vendors to provide the necessary custodial services at various Harris County locations managed by Building Operations Services Regions 1 - 4.
Alternative Options:
N/A
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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12/10/24 |
311 |
Advertisement |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$4,020,900 |
$4,020,900 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$4,020,900 |
$4,020,900 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jeremy Woodard, Senior Sourcing Manager, Purchasing; Debjani Chakravarty, Director, PMO & Contracts, Office of the County Engineer; Molly Brown, Associate Director, Public Health Services; Andrew Neff, Mechanical & Electrical Program Coordinator, Flood Control District
Attachments (if applicable): Letter