Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230447
Vendor/Entity Legal Name (if applicable): Kimley-Horn and Associates, Inc.; Alliance Transportation Group, LLC; Quiddity Engineering, LLC
MWBE Contracted Goal (if applicable): 30%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Kimley-Horn and Associates, Inc., at a cost of $200,000; Alliance Transportation Group, LLC, $150,000; and Quiddity Engineering, LLC, $150,000 for professional architectural and/or engineering services to provide traffic engineering services for the Office of the County Engineer for the period of October 8, 2025 - October 7, 2026 (230447), MWBE Contracted Goal: 30%.
end
Background and Discussion:
Office of the County Engineer (OCE) regularly engages the services of engineering firms for various traffic engineering tasks. These tasks include the design of traffic signals, speed analyses, evaluation of roadways for traffic issues, corridor studies, traffic safety analyses, intersection improvement evaluation, and engineering design, to name but a few. Job No.: 23/0447, Countywide, MWDBE Contracted Goal: 30 %; MWDBE Current Participation is 0%.
Expected Impact:
These services will support Traffic Engineering Design in ensuring the continued design of new and rebuilt traffic signals, to conduct traffic studies, and produce engineering reports and designs.
Alternative Options:
An alternative would be to hire additional staff to support this effort and meet the department objectives within a reasonable schedule. However, this option may prove to be cost-ineffective and entail uncertainties in training new staff to address urgent demands.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/05/2023 |
160 |
Request for approval of a project scheduled for advertisement |
|
05/07/2024 |
280 |
Request for approval on the basis of best evaluated responses and authorized negotiations |
|
10/08/2024 |
331 |
Request for approval of an award on the basis of successful negotiations with the best evaluated vendor(s) and that the County Judge execute an agreement with Kimley-Horn and Associates, Inc. |
|
10/08/2024 |
332 |
Request for approval of an award on the basis of successful negotiations with the best evaluated vendor(s) and that the County Judge execute an agreement with Alliance Transportation Group, LLC. |
|
10/08/2024 |
334 |
Request for approval of an award on the basis of successful negotiations with the best evaluated vendor(s) and that the County Judge execute an agreement with Quiddity Engineering, LLC. |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Professional Architectural and/or Engineering Services to provide Traffic Engineering Services for the Office of the County Engineer |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): 10/7/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Patrick Mandapaka, PhD, AICP, Director of Community Resilience &
Transportation Planning, OCE; Jessica Barelas, Contract Manager, Purchasing
Attachments (if applicable): Letter