Primary Department: District Attorney
Primary Department Head/Elected Official: Sean Teare, District Attorney
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the District Attorney for approval to use the department’s procurement card (P-card), purchase orders, and/or reimburse personnel for expenses, including food and beverages, incurred for various county functions, events, meetings, presentations, conferences, community outreach functions, internal staff trainings and official meetings in an amount not to exceed $50,000 for the period of October 1, 2025, through September 30, 2026.
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Background and Discussion:
The Harris County District Attorney’s Office (HCDAO) is dedicated to fostering stronger relationships with local communities and promoting a culture of collaboration and transparency. To support these efforts, we are seeking approval to use the department’s P-Card, purchase orders, or reimburse personnel, as needed, for expenditures made pertaining to activities and events relative to the DA’s Office that further those initiatives, including food and beverages. The activities and events include, but are not limited to, community outreach programs, staff trainings, internal meetings, and other official engagements. All purchases will be made from October 1, 2025, through September 30, 2026, with the total expenses not to exceed $50,000.
Expected Impact:
Approval of this request will support meaningful engagement between HCDAO and the community, enhance internal professional development, and contribute to the overall mission of public safety and community trust. By creating inclusive and well-supported events, the office will continue to foster transparency, collaboration, and a positive workplace culture.
Alternative Options:
The District Attorney's Office could hold event functions without food.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: D: Reduce racial, ethnic, and economic disparities in the criminal legal system.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any): N/A
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Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$50,000 |
$50,000 |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$50,000 |
$50,000 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$50,000 |
$50,000 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
- |
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Total Personnel |
- |
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Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): 10/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Amiel Chen, CFO, DAO
Attachments (if applicable): N/A