Harris County, Texas - File #: 24-2948

Date	Ver.	Action By	Action	Result	Action Details	Meeting Details	Video
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Department: Purchasing

Department Head/Elected Official: DeWight Dopslauf

Regular or Supplemental RCA: Regular RCA

Type of Request: Contract - Amendment

Project ID (if applicable): N/A

Vendor/Entity Legal Name (if applicable): Oracle America, Inc.

MWDBE Contracted Goal (if applicable): 0%

MWDBE Current Participation (if applicable): N/A

Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible

Request Summary (Agenda Caption):

title

Request that the County Judge execute an amendment to an agreement with Oracle America, Inc. in the additional amount of $1,029,105 for additional cloud services for Enterprise Resource Planning System for Harris County for the period of April 29, 2024 - April 28, 2025, Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.

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Background and Discussion:

Flood Control purchased on-premise Unifier licenses at the guidance of current leadership in Universal Services in 2019 to replace several custom application that were at end of life. Since that time technology has progressed and efficiencies gained in administration, hardware requirements, reduction of upgrade burden, and security through cloud services. The Flood Control District has decided to convert from on-premise to cloud licensing after examining the benefits in additional features available through the cloud license and the aforementioned efficiency gain.

Expected Impact:

• Oracle Cloud technologies and Primavera expertise is included for optimized

infrastructure provisioning and maintenance.

• Oracle enabled technology Integrations are configured, provisioned, and

maintained by Oracle Cloud

• Reduce on-premise support constraints

• Quickly take advantage of improvements in new releases when ready

• Elastic scalability for deployment nimbleness and flexibility

• Cloud support to minimize reliance on local IT support for Service Requests

and issue resolutions

• No hardware to utilize

• Minimize cost of administration and technical support of Oracle application

infrastructure

Alternative Options:

Remaining on-premise with less efficiency and features and a total cost of ownership increase with additional hardware and personnel costs in the next three years.

Alignment with Goal(s):

_ Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

Transportation

X Flooding

_ Environment

_ Governance and Customer Service

Prior Court Action (if any):

Date	Agenda Item #	Action Taken
4/12/2016	9.d	Court approval of an award
11/29/2022 10/25/2022 9/13/2022 4/26/2022 8/24/2021 6/29/2021 5/25/2021 3/30/2021 3/9/2021 12/1/2020 6/30/2020 5/19/2020 2/26/2019	181 211 377 195 285 398 204 314 173 20 c 10 c 24 c 10 d 23 d 13 d 24 c8	Request that the County Judge execute an amendment to an agreement with Oracle America, Inc. in the additional amount of $1,228,430 for advanced customer services for enterprise resource planning system for Harris County for the period of April 29, 2022 -April 28, 2023, MWDBE: N/A - project was awarded prior to launch of County’s M/WBE Program. Request that the County Judge execute an amendment to an agreement with Oracle America, Inc. in the additional amount of $2,257,032 to fund software licenses, technical support and advanced customer services for enterprise resource planning system for Harris County for the period of April 29, 2022 - April 28, 2023, MWDBE Contracted Goal: N/A - project was awarded prior to launch of County's M/WBE Program Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with Oracle America, Inc., in the additional amount of $251,006 for technical support services for the Toll Road Authority for Enterprise Resource Planning System for Harris County for the period of April 29, 2022 - April 28, 2023. Request for approval of a renewal option with Oracle America, Inc. for an Enterprise Resource Planning System for Harris County for the period of April 29, 2022 - April 28, 2023 at a cost of $7,431,000. Request that the County Judge execute an amendment to an agreement with Oracle America, Inc., in the additional amount of $534,218 for the expansion of licenses and support for Enterprise Resource Planning System for Harris County for the period of April 29, 2021 - April 28, 2022. Request that the County Judge execute an eighth amendment to an agreement with Oracle America, Inc., for additional funds of $2,876,000 to continue to provide services for enterprise resource planning system for Universal Services - Technology, Toll Road Authority and Flood Control District for the period of April 29, 2021 - April 28, 2022. Request for approval to correct the renewal amount of an agreement with Oracle America, Inc. approved by Commissioners Court on March 30, 2021 to reflect an annual support increase in the amount of $200,825 for Universal Services-Technology and additional funding in the amount of $2,359,293 for co-termed support funded by the Toll Road Authority for Enterprise Resource Planning System for the County. Request for approval of renewal options with Oracle America Inc. for Enterprise Resource Planning System for the period of April 29,2021 - April 28, 2022 at a cost of $1,919,000 and execution of applicable bonds when received. Request for approval of an order authorizing the County Judge to execute the seventh amendment to an agreement with Oracle America, Inc., in the amount of $192,760 to continue providing certain services, licenses and support for the enterprise resource planning system for Harris County for four (4) additional one-year renewal options. Request that the County Judge execute amendments to agreements with: Oracle America, Inc., in the additional amount of $894,558 to add additional Advanced Customer Services to the master agreement funded solely by the Toll Road Authority for the Enterprise Resource Planning System for the county for the period of April 29, 2020-April 28, 2021. Request that the County Judge execute amendments to agreements with: Oracle America, Inc., in the additional amount of $104,742 to add Advanced Customer Services to the master agreement funded solely by the Toll Road Authority for the Enterprise Resource Planning system for the county for the period of April 29, 2020-April 28, 2021. Request that the County Judge execute amendments to agreements with: Oracle America, Inc., in the amount of $2,922,553 for renewal for the expansion of licenses and support for the Enterprise Resource Planning system for the county for the period ending April 28, 2021. Request for approval of a renewal option with Oracle America, Inc., in the amount of $1.9 million for an enterprise resource planning system for the county or the period of April 29, 2019-April 28, 2020.
4/4/2023	262	Renewal 7
10/31/2023	298	Amendment No. 12
10/31/2023	299	Amendment No. 13
2/7/2024	320	Amendment No. 14
2/7/2024	320	Amendment No. 15
3/26/2024	360	Renewal 8
4/23/2024	335	Amendment No. 16

Location:

Address (if applicable):

Precinct(s): Choose an item.

Fiscal and Personnel Summary
Service Name
	Current Fiscal Year Cost			Annual Fiscal Cost
	Labor	Non-Labor	Total	Recurring Expenses
Funding Sources
Existing Budget
Tax Revenue - FCD	$	$85,759	$85,759	$343,035
Choose an item.	$	$	$	$
Choose an item.	$	$	$	$
Total Current Budget	$	$	$	$
Additional Budget Request (Requires Fiscal Review Request Form)
Choose an item.	$	$	$	$
Choose an item.	$	$	$	$
Choose an item.	$	$	$	$
Total Additional Budget Request	$	$	$	$
Total Funding Request	$	$	$	$
Personnel (Fill out section only if requesting new PCNs)
Current Position Count for Service	-	-	-	-
Additional Positions Request	-	-	-	-
Total Personnel	-	-	-	-

Anticipated Court Date: May 16, 2024

Anticipated Implementation Date (if different from Court date): August 2024

Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item

Contact(s) name, title, department: Kasey McCall, Director of Performance & Project Controls, HCFCD;

Robert Brown, Buyer, Purchasing.

Attachments (if applicable): Letter, Amendment

Legislation Details