Department: County Engineer
Department Head: Dr. Milton Rahman, PhD., P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Countywide Facility LED Lighting
Project ID (if applicable): MF1AX
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $6,570,800 (FY 2025)
Total Estimated Project Cost: $32,854,000 (FY25-FY29)
Request Summary:
title
Request for approval of a Final Investment Memo for the Countywide Facility LED Lighting project for an incremental authorization of $6,570,800 for an FY25 authorization of $8,913,800.
end
Project Description:
This project is to identify and convert lighting to LED for all Harris County facilities.
Project Scope:
Countywide Facility LED lighting projects is a program within Building Operations Services’ (BOS’s) Capital Improvement Plan for asset/equipment improvement and major upgrade projects. The detailed project scope for FY25 is listed in the table below. There might be changes in the county’s needs that result in minor operational changes for the project throughout the fiscal year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Justification:
Modernization of existing facilities to provide energy-efficient lighting to reduce costs and enhance building sustainability. LED lighting consumes less energy and requires less maintenance, resulting in increased efficiency and lower operating costs. HCED continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2025, the increases from previous years are expected to remain.
Alternatives and Engagement:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could fail to enhance security and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
1302 Preston - Annex 2 - Old Fire Station- Energy Efficient Lighting in all Office and Common Areas (Carryover from Previous Investment Memo) Design |
$300,000 |
FY2025 |
|
1310 Prairie - Annex 44 - Anderson Clayton Building - Energy Efficient Lighting in remaining Office and Common Areas (Carryover from Previous Investment Memo) Design |
$371,100 |
FY2025 |
|
301 Fannin - Annex 51 - 1910 Courthouse - Energy Efficient Lighting in all Office and Common Areas (Carryover from Previous Investment Memo) Design |
$120,000 |
FY2025 |
|
1201 Franklin - Annex 65 - Criminal Justice Center - Energy Efficient Lighting (Carryover from Previous Investment Memo) Design |
$350,000 |
FY2025 |
|
1010 Lamar - Annex 48 - Energy Efficient Lighting - 8 Floors and Miscellaneous Areas throughout |
$3,200,000 |
FY2026 |
|
Court Complex Tunnel System - Energy Efficient Lighting - Partial section - Design |
$200,000 |
FY2025 |
|
1111 Fannin - Annex 84- Energy Efficient Lighting - 3 Floors and Miscellaneous Areas throughout and Exterior Security Lighting - Design |
$210,000 |
FY2025 |
|
201 Caroline - Civil Courthouse - Energy Efficient Lighting - 7 Floors and Miscellaneous Areas throughout |
$300,000 |
FY2025 |
|
1200 Congress - Annex 50 - Replacing LED Light Fixture in All Hallways and Common Area - 2023 - Construction |
2,500,000 |
FY2026 |
|
1001 Preston - Annex 53 - Replacing LED Light Fixture in All Hallways and Common Area - Design |
200,000 |
FY2025 |
|
Contingency - FY 2025 (15%) |
$1,162,700 |
FY2026 |
|
Total planned FY25 expenditures |
$8,913,800 |
|
|
Unencumbered existing project balance to carry into FY25 |
($2,343,000) |
|
|
TOTAL |
$6,570,800 |
|
Note: Certain work packages will be completed after the end of FY2025, but purchase orders will need to be encumbered in FY2025 to ensure on-time delivery & installation, and thus are included in the total requested.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
X Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
3/26/2019 |
1.p.2 |
$1M authorization in interim CIP |
|
4/9/2019 |
4.d |
$1M CP allocation |
|
11/12/2019 |
1.s.2 |
$2M authorization in FY20 CIP |
|
7/14/2020 |
4.h |
$2M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Countywide Facility LED Lighting Projects, pages 281 and 283 ($4.63M authorization for FY21-22) |
|
8/24/2021 |
94 |
$2,038,165 incremental authorization reduction, $950K additional CP allocation |
|
3/8/2022 |
106 |
Request for approval of a Final Investment Memo for the Countywide Facility LED Lighting Projects for an additional $2,374,000 for a SFY 22 authorization of $4,394,000 for Facilities and Property Maintenance and request for approval of commercial paper funding for Engineering for the project in the additional amount of $1,060,000 for a total of $5,010,000. (p. 13) |
|
10/18/2022 |
121 |
Request for approval of a Final Investment Memo for the Countywide Facility LED lighting projects project for an additional authorization of$311,000 for a FY 2023 authorization of $4,394,000. 22-6654 |
|
8/29/2023 |
102 |
Request for approval of a Final Investment Memo for the Countywide Facility LED Lighting Projects project for an additional $6,614,000 for an FY24 authorization of $9,081,000. |
Address: Countywide
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Property Maintenance |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Funding Sources |
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Existing Budget |
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Total Current Budget |
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Additional Budget Request |
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Total Additional Budget Request |
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Total Funding Request |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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0 |
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Additional Positions Request |
0 |
- |
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0 |
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Total Personnel |
0 |
- |
0 |
0 |
Anticipated Court Date: 12/10/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024
Department Approval by: Rosalie Brockman, Env SP, Director, Resiliency and Sustainability
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 11/22/2024
Commercial Paper Request (For OMB use only):
Receiving Department: N/A Choose an item.
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A