Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230144
Vendor/Entity Legal Name (if applicable): C J Hensch & Associates, Inc.
MWBE Contracted Goal (if applicable): 30%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with C J Hensch & Associates, Inc. for professional services for automated traffic record counts and special studies for the Office of the County Engineer for the period of October 10, 2025 - October 9, 2026 at a cost of $400,000 (230144), MWBE Contracted Goal: 30%, MWBE Current Participation: 100%.
end
Background and Discussion:
In order to perform the over 600 annual traffic study requests from precincts and constituents, traffic data collection, including but not limited to 24-hour and 13-hour turning movement counts, 24-hour tube counts, and 24-hour pedestrian counts, is needed to conduct the required engineering analyses and traffic operation evaluations.
Expected Impact:
The contract renewal will allow professional engineers to obtain traffic data to support their traffic studies and evaluate whether additional traffic control devices are needed to improve operations.
Alternative Options:
Performing field observations only or using published data, both of which do not have the same level of accuracy and may not adequately represent existing traffic conditions.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
05/16/2023 |
274 |
Advertisement for Professional Services |
|
06/27/2023 |
267 |
Authorization to Negotiate |
|
10/10/2023 |
314 |
Contract Award |
|
08/06/2024 |
262 |
Contract Renewal No. 1 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Professional Services for Automated Traffic Record Counts and Special Studies for the Office of the County Engineer |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
$400,000.00 |
$400,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$400,000.00 |
$400,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$400,000.00 |
$400,000.00 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): 10/9/2025
Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Patrick Mandapaka, PhD, AICP, Director of Community Resilience &
Transportation Planning, OCE, Sheila Rodriguez, Senior Buyer, Purchasing
Attachments (if applicable): Letter