Department: Commissioner, Precinct 1
Department Head: Rodney Ellis
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: Precinct 1 FY24-25 General Use CIP
Project ID (if applicable): N/A
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Commissioner, Precinct 1
Incremental Authorization Requested: $2,132,000
Total Estimated Project Cost: 15,000,000
Request Summary:
title
Request for approval of a Change Investment Memo for the Precinct 1 FY24-25 General Use CIP project in the increased amount of $2,132,000 for a total authorization of $15,000,000.
end
Project Description:
This change in investment memo updates the list of projects submitted to the court on 6/25/24. The project list includes infrastructure and essential equipment to enhance operational efficiency and service delivery within Precinct One. The projects are divided into four tranches based on the expected time of delivery. They are for the maintenance and renovation of existing Precinct One Community Center--s, infrastructure, and buildings to improve safety for constituents and employees, regulatory compliance, and enhanced functionality. These strategic investments are vital for maintaining infrastructure, enhancing service delivery, and supporting the community's evolving needs.
Project Scope:
Tranche 1:
|
Type |
Project Amount |
Project Name/Location |
Justification |
|
REPAIR AND MAINT TO BLDGS |
$105,000 |
SCADA System/ Lift Station Maintenance and Renovation |
Remote monitoring for 16 lift stations. |
|
EQUIPMENT REPAIR AND MAINT |
$226,000 |
Water Facility/ Miller, Tom Bass, and Deussen |
Conduct a design review for water and wastewater infrastructure to identify upgrades and repairs systems. |
|
EQUIPMENT REPAIR AND MAINT |
$89,000 |
Grease Traps /Adair, EFL Park and Tom Bass |
Conduct a design review for engineering grease projects to determine status of existing grease traps and replacement or repair to existing grease traps. |
|
REPAIR AND MAINT TO BLDGS |
$50,000 |
EL FRANCO LEE COMMUNITY CENTER |
Replace VCT Flooring |
|
REPAIR AND MAINT TO BLDGS |
$35,000 |
EL FRANCO LEE PARK |
Re-Roof comp shingle roof at El Franco Lee Park BBQ Pav and Boardwalk Repair for Senior Mobility |
|
REPAIR AND MAINT TO BLDGS |
$175,000 |
EL RIO ADMIN Building |
Structural repair to failing wall at El Rio Admin Building |
|
REPAIR AND MAINT TO BLDGS |
$2,225,000 |
BADGE ACCESS COMMUNITY CENTERS |
Replace key access with badge Access Control at all community centers. |
|
REPAIR AND MAINT TO BLDGS |
$150,000 |
PCT FENCE REPAIR |
Park Fence repairs and replacement: Adair, Alabonson, Bane, and Tom Bass I Park |
|
REPAIR AND MAINT TO BLDGS |
$150,000 |
FOSTER STREET |
Foster Street - Exterior Window Replacement |
|
REPAIR AND MAINT TO BLDGS |
$400,000 |
REED ROAD |
Reed Road - Roof repairs, HVAC, insulation and exterior window replacement |
|
REPAIR AND MAINT TO BLDGS |
$75,000 |
Finnigan Park |
Finnigan Park, Bleacher and Dugout repairs |
|
REPAIR AND MAINT TO BLDGS |
$104,000 |
Danny Jackson Dog Park |
Install plumbing and concrete base of dog pool to prevent further deepening. |
|
REPAIR AND MAINT TO BLDGS |
$375,000 |
EL RIO SERVICE CENTER |
HVAC, door replacement walls, insulation, & racks for Forestry Shop Area and Construction Shop buildout to offset storage fees of supplies. |
|
REPAIR AND MAINT TO BLDGS |
$200,000 |
Install ADA Door Operators in all Community Centers |
Perform ADA design review and perform renovations to address ADA compliance, including installing ADA compliant door operators. |
|
REPAIR AND MAINT TO BLDGS |
$45,000 |
Tom Bass III Community Center |
Replace mini blinds and existing worn carpet throughout the building. |
|
Total |
$ 4,404,000 |
|
|
Tranche 2:
|
Location |
Item |
Cost |
|
Tom Bass III |
Fence |
$150,000 |
|
Tom Bass 1 and 3, Adair lift station wet well resealing |
8 Lift Stations |
$350,000 |
Tranche 3:
|
Asset |
Project |
Cost |
|
Tom Bass I Park |
Asbestos abatement and complete remodel of the existing space includes improvements to restrooms, shower, and interior finishes. MEP, Fire Suppression, badge readers, and Security Systems will be brought to code. Roof and gutter system will be refurbished. Plus a 630 SF addition which include space for additional offices and an expansion to the breakroom and shop. |
$450,000 |
|
Tom Bass II Park |
Asbestos abatement and remodel of existing office and shop space including upgrades to shower, restrooms and interior finishes. MEP, Fire Suppression, badge readers, and Security Systems will be compliant with building code. Roof and gutter system will be refurbished. |
$350,000 |
|
Sheldon Sports Complex Press Box |
Provide a built-up slab at grade that will lift the first level up. Door, electrical panel and conduit would be raised and interior repainted to support the raised floor. In addition, construction of swale drainage system as diagramed in this report that will carry water away from the building along the perimeter of the ball field. |
$100,000 |
|
TOTAL |
$900,000 |
Tranche 4:
|
Asset |
Project |
Cost |
|
El Camino |
Renovate the existing office building to a community center that will provide programming and meeting space for constituents. |
$3,000,000 |
|
Tom Bass I Park |
D/I Capital Project. Tom Bass Amphitheater Seating Repairs, renovate stage and replace stage equipment, roof extension over stage, interior renovations of bathroom and dressing room, replace landscaping, and fencing. |
$3,500,000 |
|
|
Contingency for all 4 tranches |
$2,696,000 |
Note: Certain work packages will be completed after the end of FY25 but purchase orders will need to be encumbered in FY25 to ensure on-time delivery & installation, and thus are included in the incremental ask.
Justification:
This project is divided into 4 parts to address key operational and infrastructure needs. The first part focuses on the maintenance and renovation of existing Precinct One Community Centers and buildings. The second and fourth part involves renovating and upgrading various facilities to ensure safety, regulatory compliance, and enhanced functionality. The third part will replace fences to maintain security and aesthetic appeal in public areas. These strategic investments are vital for maintaining infrastructure, enhancing service delivery, and supporting the community's evolving needs.
Alternatives and Engagement:
Failing to proceed with these four projects would have negative impacts on operational efficiency, infrastructure integrity, and community services. Neglecting the renovation of facilities will result in deteriorating buildings that fail to meet safety and compliance standards, compromising the usability and safety of these spaces. Finally, without replacing fences, the security and aesthetics of public spaces will deteriorate, increasing the risk of vandalism and reducing the community’s sense of safety and pride in their surroundings.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Tranche 1 |
$4,404,000 |
Q1 FY25 |
|
Tranche 2 |
$500,000 |
Q2 FY25 |
|
Tranche 3 |
$900,000 |
Q3 FY25 |
|
Tranche 4 |
$6,500,000 |
Q4 FY25 |
|
Contingency |
$2,696,000 |
|
|
Total |
$15,000,000 |
- |
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action: N/A
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Agenda Item # |
Action Taken |
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Address: Multiple
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Total Current Budget |
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Additional Budget Request |
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Commercial Paper |
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15,000,000 |
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Total Additional Budget Request |
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$15,000,000 |
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Total Funding Request |
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$15,000,000 |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 9/19/2024
Anticipated Implementation Date (if different from Court date): N/A
Legal funding compliance confirmed by: Paige Abernathy, 9/8/2024
Department Approval by: Errika Perkins, CFO, CP1, 8/23/2024
OMB CIP Team Approval by: Amiel Chen, OMB, CIP Manager, 9/6/2024
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.
Project PeopleSoft ID:
CP Series Description:
OMB Financial Management contact: