Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210313
Vendor/Entity Legal Name (if applicable): P-Ville, Inc.
MWBE Contracted Goal (if applicable): 11%
MWBE Current Participation (if applicable): 11.81%
Justification for 0% MWBE Participation Goal: Choose an item.
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with P-Ville, Inc. for mowing and various maintenance services for the West Region for the Flood Control District for the period of January 1, 2026 - December 31, 2026, at a cost of $940,000, and for the County Clerk to execute any applicable bonds to be received (210313), MWBE Contracted Goal: 11%, MWBE Current Participation: 11.81%.
end
Background and Discussion: Full-Service Contracts are utilized to maintain the 18,000+ acres of vegetation throughout the county. All nine (9) sectors now utilize a full-service contract. Full-service contracts are structured so needed maintenance such as debris removal, buy-out lot mowing, and fence line pruning, are incorporated into a single contract. This inclusion of services has helped the District and its contractors provide a year-round presence and a reduction of deferring maintenance activities that cost less when performed more frequently.
Expected Impact: Renewing this contract will allow the District to provide the citizens that live within this sector a level of service they have come to expect. These services include mowing channels and basins three times per year, monthly mowing of buy-out lots, debris removal as needed, and clearing fence lines along access points and adjacent to the channels.
Alternative Options:
N/A
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/30/2021 |
208 |
Award approved for term 01/01/2022 - 12/31/2022 |
|
10/18/2022 |
186 |
Renewal 1 approved for term 01/01/2023 - 12/31/2023 |
|
10/10/2023 |
257 |
Renewal 2 approved for term 01/01/2024 - 12/31/2024 |
|
08/27/2024 |
268 |
Renewal 3 approved for term 01/01/2025 - 12/31/2025 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing and Various Maintenance Services for the West Region for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$940,000.00 |
$940,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$940,000.00 |
$940,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$940,000.00 |
$940,000.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/30/2025
Anticipated Implementation Date (if different from Court date): 1/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Kory Nickell, Coord, Turf Establishment, Harris County Flood Control District; Nicolas Griffin, FMT Manager, Harris County Flood Control District: Lyndsey Bars, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter.