Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Housing and Community Development
Secondary Department Head/Elected Official: Thao Costis
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Ardurra Group, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute a settlement agreement with Ardurra Group, Inc. in the amount of $396,200 for construction management services for single family homes for the Housing and Community Development Department (HAP 2017) to provide full compensation for services provided from October 29, 2020 - October 31, 2023.
end
Background and Discussion:
This item represents the final outstanding settlement to the backup vendor, Ardurra for the County’s Homeowner Assistance Program. Under the program the original vendor and Ardurra were to supply construction inspection and construction management oversight on behalf of the County and 135 participant homeowners enrolled in the program. This settlement addresses amounts due to Ardurra originating from the differences between the anticipated number of days for rehabilitations to be completed (60 days from notice to proceed) and reconstructions to be completed (90 days from notice to proceed). The work activity resulted in over 570 inspections necessary to complete the work on all homes. The actual construction duration for the homes greatly exceeded the anticipated duration and the number of inspections and site visits to each home dramatically increased. The additional work included in this settlement covers all construction management through the added construction duration, the additional site visits to document work progress and preparation and execution of construction delay change orders. In sum for all 135 houses, over 9,905 in net cumulative days were added to the scope. Ardurra and HCD agreed on a rate of $40 per house with added active construction day (per home) to cover the additional time and cost of site visits observations, site visit reports, photo logs, and document management for the aggregate of total added days. This results in $396,000 in added cost that is requested through this settlement agreement.
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: 6. Help residents achieve housing stability.
County Strategic Plan Objective: U: Build and preserve affordable housing, particularly for low-income families.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Craig Atkins; Sandra Melancon, Assistant Director - Sourcing & Contract Management, Purchasing
Attachments (if applicable): Letter