Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Public Health Services
Secondary Department Head/Elected Official: Leah Barton
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220062
Vendor/Entity Legal Name (if applicable): The Cleaning Source, LLC
MWBE Contracted Goal (if applicable): 17%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with The Cleaning Source, LLC for janitorial services for various women, infant, and children centers for Public Health Services for the period of July 1, 2025 - June 30, 2026, at a cost of $195,666 (220062), MWBE Contracted Goal: 17%, MWBE Current Participation: 100%.
end
Background and Discussion:
The Cleaning Source for clinical care settings and warehouse contract with Harris County Public Health is up for renewal. The evaluation of service quality, cost-effectiveness, and compliance with contractual terms has been conducted. The contractor has consistently met cleanliness standards and responded promptly to service requests, making them a reliable choice for continued partnership.
Expected Impact:
The purpose of renewing this contract is to provide janitorial services at Clinics and Silsbee Warehouse. It can lead to cost savings by avoiding the expense of finding and onboarding a new service provider. Consistency in janitorial services helps sustain workplace productivity and a professional appearance.
Alternative Options:
N/A
County Strategic Plan Goal: 4. Improve physical and mental health outcomes across all communities.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/28/2022 |
206 |
Award |
|
4/4/2023 |
253 |
Renewal No. 1 |
|
5/7/2024 |
181 |
Renewal No. 2 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$195,666 |
$195,666 |
$ |
|
Other |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$195,666 |
$195,666 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$195,666 |
$195,666 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
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|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/12/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Alexey Gruber, Director of Operations and Technology Services, Public Health Services; Tamara L. Twiner, Purchasing
Attachments (if applicable): Letter