Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Public Health Services
Secondary Department Head/Elected Official: Leah Barton
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Novasys Technologies, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Personal Services Agreement
Grant Indirect Costs Rate (if applicable): 10%
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Rate is not 0% and is listed above.
Request Summary (Agenda Caption):
title
Request for approval of a personal services exemption from the competitive bid requirements and a renewal option with Novasys Technologies, Inc. in the amount of $357,875 for development, enhancement, maintenance and support for the Ryan White Treatment Extension Act Part A Funded Centralized Patient Care Data Management System for Public Health Services/Ryan White Grant Administration for the period of March 1, 2026 - February 28, 2027, Justification for 0% MWBE Participation Goal: N/A - Personal Services Agreement.
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Background and Discussion:
Harris County Public Health is Requesting this renewal for the vendor to continue providing development, enhancement, maintenance, and support as it relates to Harris County Public Health/Ryan White Grant Administration’s Centralized Patient Care Data Management System (CPCDMS) - a real-time, de-identified client-level computer database application that allows Part A and EHE-funded providers and other users in the Houston EMA to share client eligibility information and document service delivery while maintaining client confidentiality.
Expected Impact
Ryan White Part A and Ending the HIV Epidemic Subrecipients will have access to the CPCDMS to document client eligibility, service delivery activities, client demographics, and other related information required of both HRSA-related Ryan White Part A and Ending the HIV Epidemic grants.
Alternative Options:
Approval ensures uninterrupted CPCDMS access for internal and external users to document service delivery and to determine client eligibility related to HIV-related services funded under the Ryan White Part A and Ending the HIV Epidemic grants.
County Strategic Plan Goal: 4. Improve physical and mental health outcomes across all communities.
County Strategic Plan Objective: O: Increase access to quality health care, including preventive and behavioral health.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): N1: Improve coordination of public health efforts and campaign delivery among local health agencies and nonprofits.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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12/10/2024 |
379 |
Approved personal services exemption from the competitive bid requirements and a renewal option with Novasys Technologies, Inc. for development, enhancement, maintenance and support for the Ryan White Treatment Extension Act Part A funded Centralized Patient Care Data Management System for Public Health Services/Ryan White Grant Administration in the amount of $357,875 for the period of March 1, 2025 - February 28, 2026, Justification for 0% MWDBE Participation Goal: N/A - Personal Services Agreement. |
Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Grant |
$ |
$357,875 |
$357,875 |
$357,875 |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$357,875 |
$357,875 |
$357,875 |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
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$ |
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Total Funding Sources |
$ |
$357,875 |
$357,875 |
$357,875 |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 2/26/2026
Anticipated Implementation Date (if different from Court date): 3/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Dr. Ericka Brown, Director of Community Health and Wellness, Public
Health Services; Sandra Melancon, Senior Sourcing Manager, Purchasing
Attachments (if applicable): Letter