Primary Department: Commissioner, Precinct 1
Primary Department Head/Elected Official: Commissioner Rodney Ellis
Managing Department: Commissioner, Precinct 1
Managing Department Head/Elected Official: Commissioner Rodney Ellis
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 1 FY25 Equipment CIP
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $2,500,000
Total Estimated Project Cost: $2,500,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 1 FY25 Equipment CIP project for an amount of $2,500,000 and commercial paper funding in the amount of $2,500,000.
end
Project Description:
This project involves the acquisition of essential vehicles and equipment to enhance operational efficiency and service delivery. These assets are crucial for maintaining infrastructure, supporting maintenance tasks, and improving response times across the precinct. The total investment, including a contingency fund, is allocated to ensure the timely and effective completion of these procurements.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Hybrid Bus |
1,000,000.00 |
Q4 2025 |
|
Box trucks (don’t need covered parking) - infrequent need |
116,399.00 |
Q4 2025 |
|
Emergency Evacuation Chair |
10,296.00 |
Q4 2025 |
|
Rider-motorized pallet jack |
5,126.00 |
Q4 2025 |
|
Z Trak Mower (store at Parks) |
77,754.24 |
Q4 2025 |
|
2024 Ford F250 Crew Cab 4x2 PU Truck with Lift Gate |
58,410.00 |
Q4 2025 |
|
Bucket Truck 80' |
354,043.00 |
Q4 2025 |
|
Bucket Truck 65’ |
354,034.00 |
Q4 2025 |
|
Ditch Witch |
72,623.26 |
Q4 2025 |
|
Liquid Propane Cushion Tire Forklift |
143,983.20 |
Q4 2025 |
|
Tire Balancer |
19,010.00 |
Q4 2025 |
|
Ford Transit 250 Cargo Van (Plumber) |
112,650.00 |
Q4 2025 |
|
Ford F-150 (Hybrid) Super Crew |
54,050.00 |
Q4 2025 |
|
Aquatics UV System |
14,000.00 |
Q4 2025 |
|
Commercial Pool Vacuum |
14,000.00 |
Q4 2025 |
|
Contingency |
93,621.30 |
|
|
Total |
2,500,000.00 |
- |
Justification & Alternatives:
These vehicles and equipment enable efficient transportation, maintenance, and landscaping tasks, ensuring the timely completion of essential services. By investing in these assets, we can improve operational efficiency, reduce maintenance costs, and better serve the community's needs.
Without proceeding with this project, the precinct would face diminished operational efficiency and increased maintenance costs due to the lack of essential vehicles and equipment. Response times for maintenance tasks would lengthen, potentially compromising service quality and community satisfaction. Outsourcing services may become necessary, leading to higher expenditures and reduced operational control.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
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|
$- |
|
- |
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$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: G: Expand and optimize multimodal transportation options.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): I4: Encourage the growth of natural habitats in County channels and improve cleanliness of green spaces while reducing debris and enhancing beautification.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T5: Update fleet to increase fuel efficiency and reduce emissions.
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): 13
Previous Court Action: N/A
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Date |
Agenda Item # |
Action Taken |
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Address: Multiple
Precinct(s): Precinct 1
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$2,500,000 |
$2,500,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
|
Total Funding Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 2/17/2025
Department Approval by: Errika Perkins, 3/4/2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/3/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 1
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 1 FY25 Equipment CIP project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget
Decision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
|
Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
|
-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
|
0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
|
1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
|
2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
|
Score (-1,0,1,2) |
2 |
0 |
0 |
2 |
2 |
0 |
2 |
1 |
13 |
|
Rationale |
Expand and optimize multimodal transportation options. |
N/A |
N/A |
Improve operational efficiency, reduce maintenance costs |
Office of Commissioner Rodney Ellis had a similar project in FY24, it has the capability to implement it. |
N/A |
Hybrid vehicles can reduce emissions and improve air quality |
N/A |
n/a |