Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos, Executive Director
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Dr Tina Petersen, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of methodology for charging indirect costs to the Harris County Flood Control District for FY25.
end
Background and Discussion:
On September 19, 2024, Commissioners Court approved the Department and Special Fund Indirect Cost Policy. This policy stated that the Office of Management and Budget (OMB) would return to Commissioners Court with a recommendation on indirect cost charges in FY2025. The policy also recommended two potential methodologies to determine indirect cost payment, the first of which was “the full cost rates from the most recently published Full Cost Allocation Plan […]”
OMB recommends using this first methodology for indirect cost charges to the Harris County Flood Control District (FCD) for FY2025. The most recently published study, for FY2022, attributes $3,197,229 in cost to Flood Control for work done by County departments that was not otherwise reimbursed as a part of a separate interlocal or other agreement. OMB has discussed this with FCD and recommends charging this amount. Should a newer report become available during FY2025, OMB recommends charging or reimbursing FCD the difference between FY2022 and the new report’s indirect cost allocation.
OMB will provide recommendations on FY2026 indirect cost charge methodologies as a part of the FY2026 budget, as laid out in the Department and Special Fund Indirect Cost Policy.
Expected Impact:
This payment will fund operations in other County departments that support the important work of the Flood Control District. This will allow FCD to continue receiving this important operational support.
Alternative Options:
Commissioners Court could not charge indirect cost. This would break with precedent and burden the General Fund with costs that benefit the Flood Control District.
Commissioners Court could direct OMB and other departments to determine an alternate methodology. The proposed methodology is already rigorous and aligns with processes used to allocate indirect costs for Federal grants. Another methodology may be less rigorous and would increase administrative work and delay reimbursement.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Tax Revenue - FCD |
$ |
$3,197,229 |
$3,197,229 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$3,197,229 |
$3,197,229 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$3,197,229 |
$3,197,229 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: William McGuinness, Director-Capital Projects & Infrastructure, OMB
Attachments (if applicable):