Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Sheriff
Secondary Department Head/Elected Official: Ed Gonzalez
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Federal Hall Policy Advisors, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Personal Services Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a personal services exemption from the competitive bid requirements and a renewal option with Federal Hall Policy Advisors, LLC in the amount of $163,125 for grant liaison services for the Sheriff's Office for the period of March 8, 2025 - March 7, 2026, Justification for 0% MWBE Participation Goal: N/A - Personal Services Agreement.
end
Background and Discussion:
This agreement will continue the provision of legislative services by Federal Hall Policy Advisors, LLC to the
Sheriff’s Office. These services include notification of federal grant opportunities, assistance with
Congressional Community Project Funding applications, and lobbying activities.
Expected Impact:
This agreement will enable the Sheriff’s Office to maximize its receipt of federal funds.
Alternative Options:
Not approving this agreement would possibly result in a decrease in federal grant funds awarded to the
Sheriff’s Office.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/8/2022 |
236 |
Commissioners Court approved agreement with Federal Hall |
|
1/31/2023 |
347 |
Renewal 1 of the 4 options |
|
10/10/2023 |
298 |
Renewal 2 of the 4 options |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$135,000 |
$135,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
$135,000 |
$135,000 |
- |
Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Brian Schmitz, Grants Manager, Sheriff’s Office; Paul LaChapelle, Buyer, Purchasing
Attachments (if applicable): Letter