Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): UKG Kronos Systems, LLC
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an addendum to an OMNIA Partners, Public Sector Cooperative Purchasing Program settlement agreement with UKG Kronos Systems, LLC in the amount of $259,584 to provide full compensation for services provided through June 30, 2026 for maintenance and upgrades of UKG® Telestaff software and products including time and attendance scheduling systems manufactured by UKG Kronos Systems, LLC, FKA Kronos Incorporated, a UKG Company, and its Affiliate through June 30, 2026, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
On April 4, 2023 Commissioners Court approved a sole source agreement with UKG Kronos Systems, LLC for the maintenance and upgrades of UKG® Telestaff software and products including time and attendance scheduling systems. Approval is now being requested for an agreement for the term beginning July 1, 2025 and ending June 30, 2026.
Expected Impact:
Continued uninterrupted usage and support of the time and attendance system utilized by the Sheriff’s Office.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Existing Budget |
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1000 - General Fund |
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$259,584 |
$259,584 |
$ |
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$ |
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Total Existing Budget |
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$259,584 |
$259,584 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
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$ |
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Total Additional Budget Request |
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Total Funding Sources |
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$259,584 |
$259,584 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/16/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Lori Brown, ERP Technology Manager for Universal Services; Fatimata Ba, Asst. Director of 3rd Party Risk & Contract Compliance for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Aaron Saenz, Buyer, Purchasing.
Attachments (if applicable): Letter, Addendum