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File #: 24-5830    Version: 1 Name:
Type: Investment Memo Status: Passed
File created: 9/6/2024 In control: Commissioners Court
On agenda: 9/19/2024 Final action: 9/19/2024
Title: Request for approval of a Final Investment Memo for the Juvenile Probation Department Facilities Repair and Renovation project for an incremental authorization of $12,337,000 for a total FY2025 authorization of $13,282,000.
Sponsors: Mony Hossain

Department: County Engineer

Department Head: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer

 

Regular or Supplemental RCA: Regular RCA

Type of Request: Investment Memo

Investment Memo Type: Final Investment Memo

 

Project Name: Juvenile Probation Department Facilities Repair and Renovation

Project ID (if applicable): MF0G2

Vendor Legal Name (if applicable): N/A

 

MWDBE Contracted Goal (if applicable): N/A

MWDBE Current Achievement (if applicable): N/A

Justification for 0% MWDBE Participation Goal:  N/A - Goal not applicable to request

 

Managing Entity: County Engineer

Incremental Authorization Requested: $12,337,000

Total Estimated Project Cost: $40,000,000 (FY25-29)

 

Request Summary:

title

Request for approval of a Final Investment Memo for the Juvenile Probation Department Facilities Repair and Renovation project for an incremental authorization of $12,337,000 for a total FY2025 authorization of $13,282,000.

end

 

Project Description:

This is a continuous lifecycle management project to identify and address upgrades and enhancements needed for known damages and deficiencies that exist in the Juvenile Probation Department facilities across the County.

 

Project Scope:

This program is a part of HCED’s Capital Improvement Plan for asset/equipment replacement and major upgrade projects in the facilities operated and occupied by the Juvenile Probation Department. The detailed project scope for FY25 is listed in the table below.

There might be changes in the County’s needs that result in minor operational changes for the project throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.

 

Justification:

This project is part of an ongoing effort to maintain safe and code-compliant juvenile facilities. A backlog of deferred maintenance is being worked through, with priority given to upgrade and replacement projects to address Fire/Life Safety issues. Failure to continue maintaining the County's existing Juvenile Probation facilities will result in more expensive deferred maintenance, as well as the closure of certain areas, non-code compliance, and, most importantly, risks to life/safety. Additionally, if these maintenance issues are left unresolved, they could impact court hearings or juvenile housing.

 

HCED continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2025, the increases from previous years are expected to remain.

 

Alternatives and Engagement:

Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and in some cases could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.

 

Anticipated Project Expenditures and Timeline:

Scope of Work

FY25 Forecast Estimate

Estimated Completion

Annex 50 - 1200 Congress - Replacement of Laundry Equipment

 

Complete

Annex 50 - 1200 Congress - Jail Cells - HVAC equipment, flooring, and windows

 

Complete

Annex 50 - 1200 Congress - Enhancement of (2) Chilled Water Drain Valves

$65K

FY25

Annex 50 - 1200 Congress -  Renovate 1st floor & basement, weather sealing at the gym, upgrade the rotting wood around the gym windows.

$325K

FY25

Annex 50 - 1200 Congress - Fire/Smoke Dampers (39803588)

$65K

FY25

Annex 50 - 1200 Congress - Improvement of Sub- Slab Sanitary Sewer Lines

$1,144K

FY25

Annex 50 - 1200 Congress - Shower Replacement (72 Showers). water resistant enhancement

$600K

FY26

Annex 50 - 1200 Congress -  Window Replacement. Replace windows in the doors in units.

$450K

FY26

Katy Leadership Academy - 9120 Katy-Hockley Rd., Katy TX - Walk-thru metal detector

 

Complete

Katy Leadership Academy - 9120 Katy Hockley Rd - Installation of fire alarm and intercom systems

 

Complete

Katy Leadership Academy - 9120 Katy-Hockley Rd., Katy TX - Upgrade the exterior windows for energy efficiency

$585K

FY25

Katy Leadership Academy - 9120 Katy Hockley Rd -Back up generator. Lived in facility, when power outages happen, there is no power to keep the refrigerated medicines cool.

$1,200K

FY26

Katy Leadership Academy - 9120 Katy Hockley Rd - Refinish floors in units.

$950K

FY27

Katy Leadership Academy - 9120 Katy Hockley Rd - New paint (multiple colors) in all units.

$450K

FY26

Youth Village - 210 J.W. Mills, Seabrook TX - Replacement of Freezer and Cooler.

 

Complete

Youth Village, 210 J.W. Mills/ Make necessary changes to exterior rodent damage.

 

Complete

Youth Village - 210 J.W. Mills, Seabrook TX - Upgrade  the remaining 90% Main Building Interior/Exterior windows for energy efficiency

$1,000K

FY25

Youth Village - 210 J.W. Mills, Seabrook TX - Phase 2 upgrade of MEP: Enhance hydronic heating and chilled water lines by installing new equipment - entire campus. Install new electrical service equipment at Central plant.

$2,803K

FY25

Youth Village, 210 J.W. Mills, Seabrook TX - Upgrades to Fishing Pier and Pool House

$1,000K

FY26

Youth Village, 210 J.W. Mills, Seabrook TX-  Covering, new concrete pad, draining system for the kennel.

$95K

FY25

Youth Village, 210 J.W. Mills, Seabrook TX - Detention doors. Upgrade doors with hardware around the facility.

$500K

FY26

Youth Village, 210 J.W. Mills, Seabrook TX - Windows. Exterior windows need to be enhanced around the facility to prevent breakage.

$500K

FY25

Youth Village, 210 J.W. Mills, Seabrook TX - New lights in gym. Lights are dim and outdated, not enough lighting in the gym.

$200K

FY25

Youth Village, 210 J.W. Mills, Seabrook TX - Fix foundation issues throughout the facility. Due to climate location, foundation repairs are needed. Sheetrock repair and exterior cracks will need repair as well.

$1,000K

FY26

Youth Village, 210 J.W. Mills, Seabrook TX - New lights around the facility (parking lot). Area is mostly wooded, better lighting is safe for all.

$350K

FY26

BBRC - 6500 Chimney Rock Road - Repairs to chain link fence as per scope

 

Complete

Total planned FY25 expenditures

$13,282K

 

Unencumbered existing project balance to carry into FY25

$(945K)

 

Total FY25 Authorization Asked

$12,337K

 

 

Note: Certain work packages will be completed after the end of FY25, but purchase orders will need to be encumbered in FY25 to ensure on-time delivery & installation, and thus are included in the total incremental ask. Final individual project cost increases from FY24 are due to changes resulting from final assessment condition compared to initial preplanning estimates.

 

Alignment with Goal(s):

X Justice and Safety

_ Economic Opportunity

_ Housing

_ Public Health

_ Transportation

_ Flooding

_ Environment

X Governance and Customer Service

 

Previous Court Action:

Date

Agenda Item #

Action Taken

1/7/2020

II.1.d

$4M authorization per FY20 CIP

7/28/2020

4.f.2

$4M CP allocation

3/9/2021

88

Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Juvenile Probation Department Facilities Repair and Renovation, pages 313 and 317 ($2,522,136 authorization for FY21-22)

3/8/2022

110

Request for approval of a Final Investment Memo for the Juvenile Probation Department Facilities Repair and Renovation project for a SFY 22 authorization of $9,120,000 for HCED and request for approval of commercial paper funding for Engineering for the project in the additional amount of $6,385,000 for a total of $10,385,000. (p.13)

12/13/2022

81

Request for approval of a Final Investment Memo for the Juvenile Probation Department Facilities Repair and Renovation project for an additional $1,667,000 for an FY23 authorization of $8,180,000.

8/29/2023

23.15

Request for approval of a Final Investment Memo for the Juvenile Probation Department Facilities Repair and Renovation project for an additional $1,893,000 for an FY24 authorization of $4,114,000.

 

Address: Countywide

Precinct(s): Countywide

Fiscal and Personnel Summary

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Annual Fiscal Cost

 

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Funding Sources

 

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Total Current Budget

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Additional Budget Request

 

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Personnel (Fill out section only if requesting new PCNs)

 

Current Position Count for Service

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Additional Positions Request

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Total Personnel

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Anticipated Court Date: 09/19/2024

Anticipated Implementation Date (if different from Court date):

Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024

Department Approval by: Rosalie Brockman. Director - Building Resiliency & Sustainability Operations

OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 8/12/24

 

 

Commercial Paper Request (For OMB use only):

Receiving Department: Choose an item.

Project PeopleSoft ID:

CP Series Description:

OMB Financial Management contact: