Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 25/0083, UPIN 24104MF3HC01
Vendor/Entity Legal Name (if applicable): Millis Equipment, LLC
MWBE Contracted Goal (if applicable): 19.53 %
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Millis Equipment, LLC, in connection with Burnett Bayland Park - Design Phase - 2024, adding 7 calendar days, with an addition in the amount of $640,592.00, Job No. 25/0083-1, UPIN 24104MF3HC01, Precinct 4, MWBE Contracted Goal: 19.53%.
end
Background and Discussion:
Burnett Bayland Park is in Harris County Precinct 4, at the intersection of Gulfton Street and Chimney Rock Road. The park is bounded by Gulfton Street to the north, Chimney Rock Road to the east, Alder Drive to the west, and an extended park area to the south. Covering approximately 40 acres, Burnett Bayland Park currently features a skate park, walking trails, a community center, play areas, and basketball courts. The proposed improvements include an inclusive playground, detention basin, even lawn, multi-purpose courts, soccer fields, gaming and seating areas, rain gardens, restrooms, and pavilions, further enhancing the park’s amenities and community appeal.
The change involves adjusting existing bid item quantities and adding new items to the contract, increasing the current contract value by $640,592.00 and 7 days to ensure the project is completed as originally intended.
PCO #1 Chain Link Security Fence Concerns - (RFI - 4): $148,842.5
There is ongoing concern about public trespassing into the Phase 1A.1 construction area through the existing 4-foot chain-link fence along both the westbound and eastbound sides of the project at Alder Drive and Chimney Rock Road. Although the gates in these areas remain closed, members of the public are climbing over the low-height fence and entering the active construction zone, often in close proximity to operating heavy equipment. This creates significant safety risks for both the public and the contractor’s crew.
To mitigate this issue, Precinct 4 has approved the installation of a 6-foot chain-link fence alongside the existing 4-foot fence to help deter unauthorized access.
Change in contract includes the following:
Quantity Adjustment
Increase Item #36 Existing fence and gates (chain link fence) by 1300LF @ $5.75/LF = $7,475.00
Increase Item #137 chain link fence (6 ft height) with pedestrian gates by 2745LF@ $51.50/LF = $141,367.5
PCO #2 Skate Park Security Fence - (RFI - 7): $24,256.50
Precinct 4 has requested additional fencing around the skate park due to people climbing over the site fence and using the park while it is still within the construction zone.
Change in contract includes the following:
Quantity Adjustment:
Increase Item #137 chain link fence (6 ft height) with pedestrian gates by 471LF @ $51.50/LF = $24,256.5.
PCO #3 Polypropylene Pipe Pay Items Adjustment -(RFI -22&6): $337,726.25-$27,169.75= $310,556.50
During the bid process, the contractor misinterpreted the language in the bid tab for the alternate items. The term “add alt” was included, but Harris County does not add money to existing items. The pay items are all-inclusive, so there cannot be two separate payments for the same work.
After consulting with the County Attorney’s Office, it was recommended that we issue a change order to incorporate the correct pricing-combining the base cost with the additional amount for the replacement material. The original bid specified HDPE pipe, with Poly pipe listed as an optional material. Precinct 4 has elected to use Poly pipe.
To correct the pricing, we will deduct the incorrectly entered items from the purchase order and adjust the total contract amount accordingly. The contract currently includes $27,269.25 for the pipe, which will be transferred to the new items created for the Poly pipe, and the previous quantities will be zeroed out.
Change in contract includes the following:
Quantity Adjustment:
Decrease the following items: - $27,169.75
Item 138: Thermoplastic pipe (pp) (12 in)= -120LF @ $21.5/LF = - $2580.00
Item 139: Thermoplastic pipe (pp) (18 in) = -1329LF @ $6.25/LF= - $8306.25
Item 140: Thermoplastic pipe (pp) (24 in) = -770LF @ $9/LF = - $6930.00
Item141: Thermoplastic pipe (pp) (30 in) = -308LF @ $21/LF = - $6468.00
Item 142: Thermoplastic pipe (pp) (30 in) = -174LF @ $14.5/LF = - $2523.00
Item 143: Thermoplastic pipe (pp) (30 in) = - 308LF @ $21/LF = - $362.50
New Items: $337,726.25
Item 144 Thermoplastic pipe (pp) (12 in): 120LF @ $91.50 = $10,980.00
Item 145 Thermoplastic pipe (pp) (18 in).: 1329LF @ $79.75/LF = $105,987.75
Item 146 Thermoplastic pipe (pp) (24 in).: 770LF @ $106/LF = $81,620.00
Item 147 Thermoplastic pipe (pp) (30 in).: 308LF @ $144/LF = $44,352.00
Item 148 Thermoplastic pipe (pp) (36 in).: 174LF @ $161.50/LF = $28,101.00
Item 149 Thermoplastic pipe (pp) (42 in).: 174LF @ $383.25/LF = $66,685.50
PCO #4 Conflicting Water Line - (RFI - 13): $156,936.50 and 7 calendar Days
The contractor has encountered an existing 6" water line running from the south end of the project near Alder Drive and tying into the community center’s fire line. This line lies within the proposed excavation area for the southern section of the detention basin, specifically along the planned slope. Excavation cannot continue because the line cannot be safely exposed under its current water pressure. The water line will need to be relocated to eliminate the conflict with the proposed detention pond.
Change in contract includes the following:
Quantity Adjustment:
Increase the following items: $15,810.00
Item 44 removing structures (plastic pipe): 1020LF @ 15.5/LF = $15,810.00
New Items: $141,126.83
Item 150: 6" waterline by Open Cut: 953LF @ $76.50/LF = $72,904.50
Item 151: Restrained joint offset: 124LF @ $286.49/LF = $35,525.76
Item 151: Waterline TS&V w/Plug: 2 EA @ $16,348.62/EA = $32,697.24
Expected Impact:
The proposed reconstruction of the park will transform the park into a more inviting, practical, and resilient space that supports community interaction and delivers lasting benefits to the surrounding neighborhood within Harris County. The installation of the additional 6-foot fencing and skate park fencing will reduce unauthorized public access, lowering the risk of accidents involving heavy equipment. Improved site security may minimize liability exposure for both the County and the contractor.
This change enables the adjustment and addition of items to the contract, ensuring the project aligns with the original intent and complies with precinct requirements.
Alternative Options:
The County may approve or deny the requested funding. Without approval, the full intended functionality of the detention pond will not be achieved.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: I: Increase access to safe, clean, and enjoyable green space.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): I1: Develop a countywide parks network and connectivity plan.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N3: Promote increased physical activity of residents.
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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05/08/2025 |
327 (25-2886) |
Contract Award |
Location:
Address (if applicable): 6026 Chimney Rock
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Engineering |
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Existing Budget |
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Other 3239 |
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640,592.00 |
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Total Existing Budget |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Grant Funds Applied for/Awarded (Total) |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
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Anticipated Court Date: 2/26/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B