Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Treviño, P.E., Executive Director
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Proposals/Bids
Project ID (if applicable): 250253
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a project scheduled for advertisement and consent for Request for Proposal for toll collection services for the Toll Road Authority (250253).
end
Background and Discussion:
Pursuant to Tex. Loc. Gov't Code §262.0295(a) and §262.030(d), for any RFP contract submitted and included on this
request, submission shall constitute (1) a determination by the Purchasing Agent that it is impractical to prepare detailed
specifications for an item to support the award of a purchase contract, and (2) a notification to the commissioners court of
the same. If such letter is returned to Purchasing without alterations by commissioners court, that (3) shall constitute a
finding by commissioners court that it is impractical to prepare detailed specifications for that item to support the award of
a purchase contract, and the Purchasing Agent may use the multistep competitive proposal procedure, or an "RFP" as per
Tex. Loc. Gov't Code §262.0295 and §262.030.
The Harris County Toll Road Authority (HCTRA) currently partners with the Harris County Attorney’s Office (CAO) to provide in-house legal collection services for delinquent toll road transactions that occur within Harris County. The CAO has successfully performed these services since 2019, achieving performance that exceeds prior practices.
To support its broader role, HCTRA has entered into agreements with other toll road agencies across the State of Texas to centralize daily collection efforts statewide. Accordingly, HCTRA now seeks assistance with the collection of delinquent toll road transactions occurring outside the boundaries of Harris County, pursuant to those contracts.
The Harris County Attorney’s Office will continue to handle all collection efforts related to delinquent toll road transactions originating within Harris County.
Additionally, HCTRA will work with the Harris County Department of Economic Equity & Opportunity (DEEO) on the MWBE contracted goal once a scope has been finalized with the County Attorney’s Office.
Expected Impact:
Approval to advertise will allow for effective recovery of delinquent toll road transactions which occur outside Harris County, pursuant to related contracts, which is critical both to maintaining the liquidity of the toll system and to preserving public trust in HCTRA’s operations. This RCA does not pertain to or impact the current collection partnership with the Harris County Attorney’s Office for the delinquent toll road transactions occurring within Harris County.
Alternative Options:
No other recommended solutions for this identified need.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any): N/A
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Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Executive Office |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Revenue - TRA |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
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Total Personnel |
- |
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Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road Authority, Paige McInnis, Purchasing Agent, Purchasing Office
Attachments (if applicable): Letter