Primary Department: Commissioner, Precinct 1
Primary Department Head/Elected Official: Commissioner Rodney Ellis
Managing Department: Commissioner, Precinct 1
Managing Department Head/Elected Official: Commissioner Rodney Ellis
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 1 FY26 Vehicle & Equipment
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $2,500,00
Total Estimated Project Cost: $2,500,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Precinct 1 FY26 Equipment project in the amount of $2,500,000, and request for approval of commercial paper funding in the amount of $2,500,000.
end
Project Description:
This project involves acquiring essential vehicles and equipment to enhance operational efficiency and service delivery. These assets are crucial for maintaining infrastructure, supporting maintenance tasks, providing constituents access to health and wellness benefits, and improving response times across the precinct. The total investment is allocated to ensure the timely and effective completion of these procurements.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
New Diesel Buses |
$900,000 |
Q4 2026 |
|
Pickup Truck - Super Duty |
$235,000 |
Q4 2026 |
|
Rollback Truck |
$160,000 |
Q4 2026 |
|
Dump Truck |
$16,000 |
Q4 2026 |
|
Zero Turn Mower |
$335,000 |
Q4 2026 |
|
20 Ft Trailer |
$15,000 |
Q4 2026 |
|
ATV with Sun Guard |
$100,000 |
Q4 2026 |
|
Utility Vehicle |
$27,000 |
Q4 2026 |
|
Hydro Rake |
$15,000 |
Q4 2026 |
|
Pickup Truck - Non-Super Duty |
$185,000 |
Q4 2026 |
|
Photography / Video Equipment |
$10,000 |
Q4 2026 |
|
Gym Equipment at Community Centers |
$250,000 |
Q4 2026 |
|
AV Equipment for Multifunctional Room |
$52,000 |
Q4 2026 |
|
Security Cameras |
$200,000 |
Q4 2026 |
|
Total |
$2,500,000 |
- |
Justification & Alternatives:
These vehicles and equipment enable efficient transportation, maintenance, and landscaping tasks, ensuring the timely completion of essential services. By investing in these assets, we can improve operational efficiency, reduce maintenance costs, providing constituents access to health and wellness benefits, and better serve the community's needs.
Without proceeding with this project, the precinct would face diminished operational efficiency and increased maintenance costs due to the lack of essential vehicles and equipment. Response times for maintenance tasks would lengthen, potentially compromising service quality and community satisfaction. Outsourcing services may become necessary, leading to higher expenditures and reduced operational control.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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Total |
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$- |
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- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$2,500,000 |
$2,500,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
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Total Funding Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
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Additional Positions Request |
- |
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- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 12/17/2025
Department Approval by: Errika Perkins, 12/19/2025
OMB CIP Team Approval by: Wanwei Tang, Analyst-Capital Projects & Infrastructure, 12/18/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 1
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 1 FY26 Vehicle & Equipment project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget