Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Commissioner, Precinct 1
Secondary Department Head/Elected Official: Rodney Ellis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220405
Vendor/Entity Legal Name (if applicable): QuestMark Information Management, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with QuestMark Information Management, Inc. to provide and mail jury summons and related items for the District Clerk's Office and Constables for the period of March 1, 2026 - February 28, 2027 at a cost of $97,995 (220405), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The county contract with QuestMark Information Management Inc., to provide and mail Jury Summons and
related items for the Harris County District Clerk’s Office and Constables and should be renewed. QuestMark
has consistently provided excellent customer service to meet the departments’ expectations and to continue
the timeliness of the Jury Summons being mailed out to the citizens of Harris County.
Expected Impact:
The renewal of the contract is essential in order to continue utilizing QuestMark Information Management
Inc., to provide and mail Jury Summons and related items for the Harris County District Clerk’s Office and
Constables. The Jury Summons is an integral part of the justice system and having an active contract in place is
necessary.
Alternative Options:
The only viable option is to renew and to continue to provide efficient services.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
2/21/2023 |
457 |
Advertisement of Approval |
|
3/14/2023 |
224 |
Award |
|
3/14/2023 |
183 |
Renewal 1 of 4 renewals. |
|
10/29/2024 |
316 |
Renewal 2 of 4 renewals. |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$72,776 |
$72,776 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$72,776 |
$72,776 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$72,776 |
$72,776 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 11/13/2025
Anticipated Implementation Date (if different from Court date): 11/13/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Araceli Carrizales, Financial Services Administrator, Harris County District Clerk’s Office; Chris Gore, Constable Precinct 1; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter