Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Proposals/Bids
Project ID (if applicable): 250211
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): 16.81%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval to reject the bid(s) received for channel repairs for White Oak Bayou (2025) for the Flood Control District, and that the project be readvertised at a later date (250211), MWBE Contracted Goal: 16.81%.
end
Background and Discussion:
The 2025 White Oak Bayou Major Repairs contain two sites on either side of the Shepherd/Durham Bridges. Both sites are complete concrete channel restoration of the low flow section to the USACE standards. This is the first major deferred maintenance project within the Federal Section of White Oak Bayou under the Maintenance Matters Proposition. HCFCD received four (4) bids on July 28, 2025, for this project. The low bidder was deemed nonresponsive for submitting an incomplete form. The recommendation is to reject the remainder of the bids as they are almost twice the amount of the engineer’s estimate of $2,400,000.00 and rebid the project.
Alternative Options:
The option to approve the next bidder would incur a $1.4 million dollar increase over the disqualified low bid.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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08/07/2025 |
452 |
Advertisement Letter Approved |
Location: N/A
Address (if applicable): N/A
Precinct(s): Precincts 1 & 4
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Fiscal and Personnel Summary |
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Service Name |
Channel Repairs for White Oak Bayou (2025) for the Harris County Flood Control District |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$0.00 |
$ |
$0.00 |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$0.00 |
$ |
$0.00 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
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$ |
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$ |
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$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$0.00 |
$ |
$0.00 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
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- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): 8/26/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Helen Stallkamp, P.E., Project Manager, Maintenance Engineering; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter