Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210069
Vendor/Entity Legal Name (if applicable): IQ Business Group, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with IQ Business Group, Inc. for enterprise document and records management solution for Universal Services - Technology for the period of February 21, 2026 - February 20, 2027 at a cost of $1,606,700 (210069), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The Electronic Document Management program aims to develop and implement a strategy to provide an enterprise document management system for Harris County. This program consists of multiple projects that apply enterprise-wide and department-specific solutions using a shared document management infrastructure
and a set of document management-related technology services. These services include document and image
management, records management, information archiving, search, and usage analytics, scanning and optical character recognition, electronic signature, and record-auditing capabilities. These services are made available
to specific Harris County departments using a phased approach to implementation with ongoing support by Universal Services.
Expected Impact:
Continued use and support of document management system used by various Harris County agencies.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
2/21/2023 |
321 |
Award Approval |
|
1/9/2024 |
217 |
First Amendment and Renewal 1 Approval |
|
8/6/2024 |
243 |
Second Amendment Approval |
|
10/08/2024 |
265 |
Renewal 2 approval |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/30/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Neda Kahn, Manager, Enterprise Document Applications for Universal Services; John Dyess, Director of Special Projects for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services- Azadeh Rahmdel, Sr. Contract Manager
Attachments (if applicable): Letter