Primary Department: Sheriff
Primary Department Head/Elected Official: Ed Gonzalez, Sheriff
Managing Department: Sheriff
Managing Department Head/Elected Official: Ed Gonzalez, Sheriff
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: HCSO Advanced Security Equipment
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,364,487
Total Estimated Project Cost: $1,364,487
Request Summary:
title
Request for approval of a Final Investment Memo for the HCSO Advanced Security Equipment project, for an amount of $1,364,487 and commercial paper funding in the amount of $1,365,000.
end
Project Description:
The Harris County Sheriff’s Office is pursuing funding for the procurement of a millimeter wave body scanner machine, three handheld narcotics analyzers, and accessories. This equipment would result in heightened security measures, streamlined inmate processes, enhanced staff safety, and compliance with regulations. These machines are highly effective and efficient in detecting a wide variety of contraband that could otherwise be smuggled into the facility.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Millimeter Wave Body Scanner Machine |
$1,064,571 |
Q4/FY25 |
|
Handheld Narcotic Analyzer x3 |
$125,420 |
Q4/FY25 |
|
Accessories |
$120,000 |
Q4/FY25 |
|
Installation |
$54,496 |
Q4/FY25 |
|
|
|
|
|
Total |
$1,364,487 |
|
Justification & Alternatives:
HCSO operates one of the country’s largest detention facilities. Every day, these buildings house around 9,000 incarcerated individuals, along with a considerable number of professional and support staff. Ensuring safety and security in and around our facilities is crucial for the well-being of employees and the agency's success. According to statistics maintained by the HCSO Detention Support Services Bureau, there have been 92 inmate deaths in Harris County Jails since 2019. On average, one inmate has died in Harris County jails every 20 days over the past five years. Over the last two years, autopsies have confirmed that seven out of 45 inmates in Harris County Jails died due to drug-related complications.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
1000 |
Training |
$10,000 |
Existing General Funds |
Q4/FY25 |
|
1000 |
Warranty |
$616,316 |
Existing General Funds |
Q4/FY25 |
|
1000 |
Accessories |
$6,450 |
Existing General Funds |
Q4/FY25 |
|
Total |
|
$632,766 |
|
- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: C: Improve safety and health conditions in the jail.
Justice/Safety Initiative (Goal 1): C1: Support the Jail and Community Safety Infrastructure Governance Advisory Committee’s and Resident Advisory Committee’s efforts to increase non-carceral options and improve safety, security, and other conditions in jail facilities.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Decision Analysis Matrix Score (rubric on last page): 15
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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|
Commercial Paper |
$ |
$1,365,000 |
$1,365,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,365,000 |
$1,365,000 |
$ |
|
Total Funding Request |
$ |
$1,365,000 |
$1,365,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 4/2/2025
Department Approval by: Michael Lanham, Director of Finance 4/23/25
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 4/22/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Sheriff
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the HCSO Advanced Security Equipment project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget
Decision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
|
Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
|
-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
|
0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
|
1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
|
2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
|
Score (-1,0,1,2) |
6 |
2 |
2 |
2 |
2 |
1 |
0 |
0 |
15 |
|
Rationale |
The project aligns with G-1, O-C, and I-C1 |
These machines are highly effective and efficient in detecting a wide variety of contraband. |
This equipment would result in heightened security measures, streamlined inmate processes, enhanced staff safety, and compliance with regulations. |
The equipment prevents a higher cost of drug-related complications. |
The facilities are capable of operating the equipment. |
A considerable number of professional and support staff around the community have operations in the building. Ensuring safety and security enhances collaboration and success. |
Not applicable |
Not applicable |
n/a |