Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Harris County Resources for Children and Adults
Secondary Department Head/Elected Official: Joel Levine
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210166
Vendor/Entity Legal Name (if applicable): SEM Applications, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with SEM Applications, Inc. for Guardianship Program Solution for Harris County for the period of January 4, 2026 – January 3, 2027, at a cost of $90,846 (210166), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
HCRCA’s Adult Services is requesting to renew the contract for the Guardianship Program Solution. The current SEM system provides the efficiency and accuracy needed to maintain client personal and financial records.
Expected Impact:
The SEM system is used by approximately 100 employees and has proven to be effective in client management. This expenditure is budgeted in general funds.
Alternative Options:
N/A
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan: Renewing the Adult Services client database supports the County’s goal of making our community safer and more just by enabling timely and accurate documentation that drives coordinated services and ensures compliance with legal and external monitoring regulatory bodies. The system helps protect vulnerable adults and senior crime victims through case management/legal tracking, asset management, abuse prevention, and financial oversight.
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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6/8/2021 |
200 |
Request for approval of a project scheduled for advertisement |
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1/4/2022 |
199 |
Request for approval of an award on the basis of best proposal meeting requirements |
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1/10/2023 |
203 |
Request for approval of a renewal option (1 of 4) |
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11/14/2023 |
221 |
Request for approval of a renewal option (2 of 4) |
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10/8/2024 |
267 |
Request for approval of a renewal option (3 of 4) |
Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Annual Fiscal Cost |
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Recurring Expenses |
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1000 - General Fund |
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Total Existing Budget |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
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Total Additional Budget Request |
$ |
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Total Funding Sources |
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Grants – Proposed Budget (For Grants Items only) |
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Local Match Source - Existing Budget:
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Local Match Source - Additional Budget Request:
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$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Trudy-Ann Durace, CFO, Harris County Resources for Children and Adults; Jessica Barelas, Contract Manager, Purchasing
Attachments (if applicable): Letter