Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190091
Vendor/Entity Legal Name (if applicable): Tetra Tech, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Minimal MWDBE Availability
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with Tetra Tech, Inc. in the additional amount of $677,260 for additional services for disaster recovery program management for Harris County (COVID-19) for the extended period of October 29, 2024 - April 27, 2025 (190091), Justification for 0% MWDBE Participation Goal: 0% - Minimal MWDBE Availability.
end
Background and Discussion:
This amendment is to extend the agreement with Tetra Tech for COVID-19 disaster recovery services related to the Federal Emergency Management Agency (FEMA) Public Assistance Program. Although most projects have been submitted, coordination with FEMA will continue as the projects move through their reviews, and as they request additional information and documentation. In addition, once a project gets obligated, it is audited by the Texas Department of Emergency Management (TDEM), which Tetra Tech coordinates with on Harris County’s behalf.
Expected Impact:
Tetra Tech’s recovery services should yield an additional $210M in obligations for Harris County assuming all
submitted projects are considered eligible by FEMA and TDEM. FEMA allows for reimbursement of
management costs between 4%-5% of total obligations. Therefore, a majority of the cost of Tetra Tech’s
services to date for COVID-19 recovery services should be reimbursed.
Alternative Options:
If Commissioners Court does not approve this amendment, Harris County Risk Management would assume
recovery responsibilities. With the volume of projects and documentation requirements and limited Risk
Management staff, this would slow down the recovery process.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
9/24/2019 |
21.d.8.o |
Award made to Tetra Tech for disaster recovery program management |
|
4/28/2020 |
22.j.4 |
Approval of agreement with Tetra Tech for disaster recovery program management for COVID-19 |
|
5/11/2021 |
281 |
Approval of a renewal option and first amendment to agreement with Tetra Tech, Inc. to provide services for COVID-19 disaster recovery program management |
|
4/26/2022 |
280 |
Approval of a renewal option and second amendment to agreement with Tetra Tech, Inc. to provide services for COVID-19 disaster recovery program management |
|
5/16/2023 |
14 |
Approval of third amendment to agreement with Tetra Tech, Inc. to provide services for COVID-19 disaster recovery program management |
|
7/18/2023 |
415 |
Approval of fourth amendment to agreement with Tetra Tech, Inc. to provide services for COVID-19 disaster recovery program management |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/8/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: COVID-19 related item
Contact(s) name, title, department: Shain Carrizal, Executive Director, Human Resources & Risk Management;
Matthew McGarrity, Senior Buyer, Purchasing
Attachments (if applicable): Letter, Amendment