Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240183
Vendor/Entity Legal Name (if applicable): TUF Industrial (Primary); Tree Guy, LLC (Secondary)
MWBE Contracted Goal (if applicable): 10.4%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with TUF Industrial (Primary) and Tree Guy, LLC (Secondary) for hydro-axe and woody vegetation removal for the Flood Control District for the period of September 1, 2025 - August 31, 2026, at a cost of $96,117, and for the County Clerk to execute any applicable bonds to be received (240183), MWBE Contracted Goal: 10.4%, MWBE Current Participation: 100%.
end
Background and Discussion:
The District uses this contract to support the removal of woody vegetation growing on District property designated for capital, bond, and maintenance projects. Common uses of this contract include, but are not limited to, vegetation removal for: topographical survey, geotechnical survey, maintenance access and site reclamation. These services will provide support for infrastructure maintenance work that will be executed as a result of the passage of the “Maintenance Matters” Proposition in November 2024.
Expected Impact:
N/A
Alternative Options:
Alternative options include choosing to not continue this service. The District, specifically Project Managers and their Design Consultants, would have to pursue these services under each individual Project ID and secure estimates for those services rather than use this on-call contract at set prices. This includes securing bids, reviewing, and awarding work to various subcontractors that may or may not specialize in this type of work.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): I4: Encourage the growth of natural habitats in County channels and improve cleanliness of green spaces while reducing debris and enhancing beautification.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
06/25/2024 |
373 |
Advertisement approved |
|
08/27/2024 |
287 |
Award approved for term 09/01/2024 - 08/31/2025 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Hydro-Axe and Woody Vegetation Removal for the HCFCD |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$94,950.00 |
$94,950.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$94,950.00 |
$94,950.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$94,950.00 |
$94,950.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): 9/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicolas Griffin, Manager, FMT; Megan Gottselig, Forest Establishment Coordinator, FMT; Rowdy Born, Selective Clearing Coordinator, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter, Bid Tabulation (2 bids)