Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 180282
Vendor/Entity Legal Name (if applicable): Enterprise Systems Corporation
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with Enterprise Systems Corporation for maintenance, support and related items for Avaya Phone Systems for Universal Services for the period of March 1, 2024 - May 31, 2024, or until a new contract is in place, with no increase in pricing (180282).
end
Background and Discussion:
A couple of years ago, a strategic decision was made within US to move towards Cisco phone system but due to COVID, some departments still wanted to stay on Avaya; hence, the transition did not happen. This extension will allow for continued support while the contract is rebid.
Expected Impact:
Continued support and maintenance of the Avaya phone system.
Alternative Options:
Seek alternative vendors for support.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/12/2019 |
19.d.8.d |
Recommendation award on the basis of low bid |
|
02/25/2020 |
25.d16.n |
Renewal 1 of 4 |
|
03/09/2021 |
190 |
Renewal 2 of 4 |
|
02/22/2022 |
223 |
Renewal 3 of 4 |
|
1/31/2023 |
290 |
4th and final renewal approved |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 24 |
FY 25 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 01/30/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Barry Yancey - Universal Services, Robert Williams, Buyer, Purchasing
Attachments (if applicable): Letter