Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240097
Vendor/Entity Legal Name (if applicable): Traf-Tex, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Traf-Tex, Inc. for intelligent transportation system services, equipment for the Toll Road Authority for the period of July 1, 2025 - June 30, 2026, at a cost of $1,106,369, and for the County Clerk to execute any applicable bonds to be received (240097), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
The Harris County Toll Road Authority’s (HCTRA) mission is to responsibly operate and maintain a safe, reliable, sustainable, and evolving mobility system that meets the diverse connectivity needs of all Harris County residents. This Intelligent Transportation Systems contract will repair, replace, and maintain HCTRA fiber network, fiber optic cable locates, and Dynamic Message Signs around HCTRA’s roadway system.
Expected Impact:
This contract will ensure that all roadway devices and communications are maintained for toll road patrons, government agencies, and the media.
Alternative Options:
There is no other option. Re-bidding the contract will result in DMS signs and fiber not having maintenance, and no fiber locating services available.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
|
6/25/2024 |
293 |
Contract Award |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$1,106,369 |
$1,106,369 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$1,106,369 |
$1,106,369 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$1,106,369 |
$1,106,369 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
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Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 4/10/2025
Anticipated Implementation Date (if different from Court date): 7/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicole Stuttz, Assistant Director, Toll Road Authority; Patrick Acosta, Senior Buyer, Purchasing
Attachments (if applicable): Letter