Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210026
Vendor/Entity Legal Name (if applicable): Crown Castle Fiber LLC; Comcast Business Communications LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Crown Castle Fiber LLC and Comcast Business Communications, LLC for e-rate service provider(s) for dedicated internet access services and leased lit fiber services for the Public Library for the period of July 1, 2026 - June 30, 2027, at a cost of $724,500 (210026), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This is a renewal for Job No. 21/0026 - E-rate Service Provider(s) for Dedicated Internet Access Services and Leased Lit Fiber Services for the Harris County Public Library. HCPL utilizes these services to provide internet connectivity for staff and library patrons and to maintain connectivity between all library branches and the Library’s data center and network infrastructure.
Crown Castle Fiber LLC and Comcast Business Communications, LLC provide the dedicated internet access and fiber connectivity services necessary to support daily library operations, public computing services, wireless access, cloud applications, and communication between library facilities countywide. Vendor performance evaluations indicate that services have met operational requirements and renewal is recommended.
Expected Impact:
Renewal of this agreement will allow HCPL to continue providing reliable internet access and network connectivity for patrons, staff, and library operations throughout the county. These services support public access computers, Wi-Fi, digital library resources, circulation systems, online services, and communication between library branches and centralized systems infrastructure.
Continued connectivity is critical to maintaining uninterrupted public library services and supporting the Library’s technology and digital access initiatives.
Alternative Options:
If this renewal is not approved, HCPL would lose critical network connectivity services that support internet access and communication between library locations and core infrastructure systems. This would significantly disrupt library operations, public internet access, wireless services, cloud-based applications, and access to digital resources used daily by staff and patrons across the county.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: This agreement supports countywide digital access and reliable technology infrastructure by maintaining internet and network connectivity services used by library patrons and staff.
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
03/09/2021 |
232 |
Contract Award |
|
04/23/2024 |
296 |
Renewal 1 |
|
06/12/2025 |
205 |
Renewal 2 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
|
Service Name |
E-Rate Service Provider(s) for Dedicated Internet Access Services and Leased Lit Fiber Services for the Harris County Public Library |
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|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
1000 - General Fund |
$ |
$724,500 |
$724,500 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$724,500 |
$724,500 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$724,500 |
$724,500 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 6/11/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Ty Beauchamp, Division Director, Information Technology, Harris County Public Library; Buki Oyewumi, Sr. Contract Manager, Office of Purchasing
Attachments (if applicable): Letter