Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 23/0308, UPIN 15104M23NP02
Vendor/Entity Legal Name (if applicable): Millis Equipment, LLC
MWBE Contracted Goal (if applicable): 28.50%
MWBE Current Participation (if applicable): 24.51%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Millis Equipment, LLC, in connection with Hufsmith-Kohrville Road 2, adding 4 calendar days, with an addition in the amount of $39,310.20, Job No. 23/0308-3, UPIN 15104M23NP02, Precinct 3, MWBE Contracted Goal: 28.50%, MWBE Current Participation: 24.51%.
end
Background and Discussion:
Project included the reconstruction of Hufsmith-Kohrville Road from Hollow Glen Lane to 500' North of Ezekiel from 2 lane asphalt road to 4 lane concrete curb and gutter boulevard with 32' raised median with traffic signals at Lacey Road and Ezekiel Road. There are two outfalls within limits of the project, North Pointe Boulevard and Champion Wood Drive detention ponds.
The plans initially specified a vertical turbine pump, but Precinct 3 uses a submersible pump. To proceed with the storm trunk line, a temporary waterline offset was necessary to avoid project delays. Additionally, an unforeseen Act of God-a severe flood-caused significant site damage and disrupted the work schedule, impacting the project's progress. The gas line connection was specified in the plans, but no item was available to compensate the contractor. Furthermore, certain aspects of the driveway did not meet the specific details required for future ADA improvements during initial construction. This change order is intended to compensate the contractor for the necessary rework and changes in plans due to these factors.
New Items
ADDITIONAL ELECTRICAL COST FOR LIFT STATION $14,700.00
WATER LINE TEMPORARY OFFSET $9,850.20
INSTALLATION OF GASE LINE TO LIFT STATION $7,440.00
ADA COMPLAINT FOR FUTURE SIDEWALK IMPROVEMENT $7,320.00
Expected Impact:
Change allows the contractor to be appropriately compensated for the work performed while mitigating the additional cost as much as possible.
Alternative Options:
No alternative due to different field conditions.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: F: Ensure safety and security for all using the county’s transportation network in alignment with the County’s Vision Zero plan.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/14/2023 |
23-6678 |
Contract Award |
|
6/25/2024 |
24-3584 |
Contract Amendment #1 for additional funds |
|
9/19/2024 |
24-5681 |
Contract Amendment #2 for additional funds and extension of project term |
Location:
Address (if applicable):
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other 3109, 3002 |
$ |
$39,310.20 |
$39,310.20 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$39,310.20 |
$39,310.20 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$39,310.20 |
$39,310.20 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Engineering Department
Attachments (if applicable): County Auditor’s Form 1258B