Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos, Executive Director
Secondary Department: Institute of Forensic Sciences
Secondary Department Head/Elected Official: Luis A. Sanchez, M.D., Executive Director & Chief Medical Examiner
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): N2001
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for the Institute of Forensic Sciences for the IFS Equipment Replacement project in the additional amount of $1,140,000 for a total CP funding of $8,890,000.
end
Background and Discussion:
Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the IFS Equipment Replacement project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
HB 1869 compliance confirmed by: Paige Abernathy, Assistant County Attorney, 8/15/2024.
Expected Impact:
This project will benefit HCIFS by ensuring data is collected efficiently and completely and easily shared across Department Divisions as needed for evidence processing and reporting, maintaining a secure and continuous chain of custody for physical evidence moving through the department for testing, and reducing the time required to complete report findings with less reliance on paper. This project will also allow for comprehensive, secure reporting to the many HCIFS stakeholders and will provide a mechanism to easily share appropriate information with the public.
Alternative Options:
No alternatives have been identified for this project.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
04/09/2019 |
14 |
IFS Equipment Replacement $600,000 |
|
04/30/2019 |
4.d.3 |
CP funding allocated in the amount of $600,000 |
|
03/10/2020 |
14 |
Follow up and placement on Court Agenda for request for approval of Capital Funds $1,037,874 |
|
04/07/2020 |
4.f |
Allocated CP funding in the amount of $225,000 |
|
05/19/2020 |
25.b.4 |
Allocated CP funding in the amount of $815,000 |
|
10/27/2020 |
12.b |
Authorized Project in the amount of $775,000 |
|
11/10/2020 |
4.g.1 |
Allocated CP funding in the amount of $775,000 |
|
09/28/2021 |
21-5189 |
CIM approved, Allocated CP funding in the amount of $605,000 |
|
02/22/2022 |
22-1301 |
FIM approved in the amount of $1,850,500 |
|
03/08/2022 |
22-1756 |
Allocated CP funding approved in the amount of $1,855,000 |
|
09/13/2022 |
22-5245 |
FIM for FY23 authorization (no additional allocation) $1,784,427 |
|
08/08/2023 |
23-4269 |
FIM approved in the amount of $873,833 |
|
10/10/2023 |
23-5841 |
Allocated CP funding in the amount of $350,000 |
|
10/08/2024 |
24-6112 |
Request for approval of a FIM for additional incremental authorization of $3,136,000 |
|
01/09/2025 |
25-0052 |
Allocated CP funding in the amount of $1M |
|
04/10/2025 |
25-2380 |
Request for CP funding in the amount of $1,000,000 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
IFS Equipment |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$1,140,000 |
$1,140,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,140,000 |
$1,140,000 |
$ |
|
Total Funding Sources |
$ |
$1,140,000 |
$1,140,000 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A