Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Purchase Order
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): TSG Industries LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of The Interlocal Purchasing System (TIPS) purchase on the basis of low quote from TSG Industries LLC in the amount of $1,753,306 for modular buildings for the Flood Control District for the period of August 7, 2025 - August 28, 2028, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
This will allow leasing two modular buildings during the construction phase of the DC 2nd Floor Buildout Project and one modular building until an interim Brookhollow office replacement is available.
Request for approval of a TIPS (The Interlocal Purchasing System) lease on the basis of lowest complete quote meeting specifications from TSG Industries LLC in the amount of $1,753,306 for Modular Buildings to provide office space on temporary bases for the Flood Control District, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement. The award amount of $1,753,306 is the total of $1,007,735 in the first year and recurring yearly expenses of $372,785 for two years.
Temporary office space is needed due to the Distribution Center 2nd Floor Build Out Project and Michael Talbott Service Center Administration Building capacity limitations from planned growth and current Brookhollow Main Office Building capacity limitations.
Temporary office space for the Distribution Center 2nd Floor Build Out Project will be provided by two Modular Buildings leased during the construction phase of the Distribution Center 2nd Floor Build Out Project, assumed approximately 12 months. The first Modular Building will be in the Distribution Center parking lot and will be used by two Warehouse personnel distributing materials and supplies to field crews. Materials and supplies will be removed from the Distribution Center warehouse and temporarily stored in shipping containers. The second Modular Building will be in the Pavilion parking lot. GIS, Survey and Support Services personnel normally housed in the Distribution Center will be relocated to this Modular Building during the construction phase of the Distribution Center 2nd Floor Build Out Project.
Currently, the capacity of the Brookhollow office building is insufficient to satisfy the District’s need. Planned Infrastructure growth to meet the VATRE funded 67-year maintenance cycle requires hiring that will result in the capacity of the Michael Talbott Service Center Administration building also being insufficient to satisfy the District’s need. Consequently, a third Modular Building will be leased to provide office space for staff until the permanent Brookhollow replacement building is available. In the absence of a firm timeline for the interim Brookhollow replacement building, a lease duration of 36 months was assumed. The lease agreement monthly basis permits an early release or an extension.
Expected Impact:
This agreement enables Continued Level of Service from FMT, MCG, Survey and Support Services during the Distribution Center 2nd Floor Build Out Project construction phase and increased Level of Service to meet the VATRE funded 67-year maintenance cycle.
Alternative Options:
The alternative to approving this item would be converting the Pavilion to office space, which would result in the loss of a venue capable of supporting public facing meetings, Infrastructure safety meetings, and large scale training classes.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Location:
Address (if applicable): 7522 Prairie Oak Drive, Houston, Texas 77086
Precinct(s): Precinct 1
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Tax Revenue - FCD |
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1,753,306 |
1,753,306 |
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Total Existing Budget |
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1,753,306 |
1,753,306 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
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Total Additional Budget Request |
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Total Funding Sources |
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$ |
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Grants - Proposed Budget (For Grants Items only) |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
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$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): 8/7/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Roderick Dixon, Support Services Manager, Finance & Administration, Flood Control; Sheila Rodriguez, Senior Buyer, Purchasing.
Attachments (if applicable): Letter