Department: Commissioner, Precinct 3
Department Head: Commissioner Tom Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 3 Community Center Audio Visual Upgrades
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Commissioner Precinct 3
Incremental Authorization Requested: $294,608
Total Estimated Project Cost: $294,608
Request Summary:
title
Request for approval of the Final Investment Memo for the Precinct 3 Community Center Audio Visual Upgrades project for an initial amount of $294,608 and initial commercial paper funding in the amount of $295,000.
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Project Description:
This project is to upgrade these four Community Centers (San Jacinto, Mendenhall, Crosby, and Vera May) with a modern audio visual package that will allow for presentations to a large group as well as hybrid capability.
Project Scope:
The project will include demolish of existing systems which are antiquated and inadequate, and the installation of new and upgraded systems, including; ceiling- mounted HD projectors or wall-mounted monitors, professional control ceiling loudspeakers, wireless mic system with both handheld and lavalier microphones, mounts, cables and chargers, cameras, power adapters, internal dsp with crossovers, built in wifi hotspot, wifi or fast ethernet connectivity, high efficiency power supply, wall-mount touch panel, bluetooth audio format, usb 3.0 hub, user training, shipping and labor.
Justification:
Old systems, where they exist, are completely outdated and unreliable. Some of these Community Centers have no system. The old systems do not always work with outside presenters’ equipment.
Alternatives and Engagement:
Since the community centers function as meeting places for presentations to large groups and meeting places for Town Halls, meetings that are plagued by technical difficulties or poor communication are likely to be unproductive. Not upgrading the current systems would disrupt the meeting flow and waste time. If the sound quality is poor, it can be difficult for people to hear each other, leading to misunderstandings and missed information.
Anticipated Project Expenditures and Timeline:
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Scope of Work |
Estimated Cost |
Estimated Completion |
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New AV equipment for 4 PCT3 Community Centers |
$294,608 |
FY-24, 3rd Qtr- |
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- |
- |
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Total |
$294,608 |
- |
Alignment with Goal(s):
_ Justice and Safety
X Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
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Address:
San Jacinto Community Center, 604 Highland Woods Dr., Highlands, TX 77526
Mendenhall Community Center, 1414 Wirt Rd., Houston, TX 77055
Crosby Community Center, 409 Hare Road, Crosby, TX 77532
Vera May Community Center, 2100 Wolf Road, Huffman, TX 77336
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Funding Sources |
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Existing Budget |
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$ |
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Total Current Budget |
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Additional Budget Request |
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Commercial Paper |
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$295,000 |
$295,000 |
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Total Additional Budget Request |
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$295,000 |
$295,000 |
$ |
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Total Funding Request |
$ |
$295,000 |
$295,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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Anticipated Court Date: 2/27/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 2/5/2024
Department Approval by: Commissioner Tom Ramsey
OMB CIP Team Approval by: Amiel Chen, CIP Manager, OMB, 1/24/2024
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 3
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 3 Community Center Audio Visual Upgrades project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget