Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Commissioner, Precinct 3
Secondary Department Head/Elected Official: Tom Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220176
Vendor/Entity Legal Name (if applicable): American Materials, Inc.; Texas Materials Group, Inc. dba Gulf Coast
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with American Materials, Inc.; and Texas Materials Group, Inc. dba Gulf Coast for Type "B" and Type "D" Hot- Mix Hot Laid Asphaltic Concrete Material and related items for Precinct 3 for the period of June 14, 2025 - June 13, 2026, at a cost of $544,988 (220176), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Precinct 3 requested a maintenance contract for Type B and Type D hot-mix asphaltic concrete material.
Expected Impact:
Precinct 3 will have access to Type B and Type D hot-mix asphaltic concrete material.
Alternative Options:
Precinct 3 will have to explore other options for obtaining Type B and Type D hot-mix asphaltic concrete material.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
06/14/2022 |
297 |
Approval of Award |
|
06/06/2023 |
213 |
Renewal No. 1 |
|
6/4/2024 |
322 |
Renewal No. 2 |
Location:
Address (if applicable):
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
Hot Mix Hot Laid Asphaltic Concrete Material |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
$544,987.80 |
$544,987.80 |
$544,987.80 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$544,987.80 |
$544,987.80 |
$544,987.80 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$544,987.80 |
$544,987.80 |
$544,987.80 |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/12/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Cassandra Green, Director of Technical Services, OCE;
Maria Heinzmann, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter