Department: Commissioner, Precinct 1
Department Head: Commissioner Rodney Ellis
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Precinct 1 FY24 Equipment CIP
Project ID (if applicable): N/A
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Commissioner, Precinct 1
Incremental Authorization Requested: $2,500,000
Total Estimated Project Cost: $2,500,000
Request Summary:
title
Request by the Commissioner of Precinct 1 for approval of a Final Investment Memo for the Precinct 1 FY24 Equipment CIP project for $2,500,000 and approval of commercial paper funding in the amount of $2,500,000.
end
Project Description:
This project involves the acquisition of essential vehicles and equipment to enhance operational efficiency and service delivery. These assets are crucial for maintaining infrastructure, supporting maintenance tasks, and improving response times across the precinct. The total investment, including a contingency fund, is allocated to ensure the timely and effective completion of these procurements.
Project Scope:
|
Item* |
Number |
Unit Cost |
Extended Cost |
Total |
|
|
|
|
|
|
|
ATV |
5 |
$10,800 |
$54,000 |
$54,000 |
|
Bucket Truck |
3 |
$300,000 |
$900,000 |
$900,000 |
|
Dump Truck |
8 |
$178,000 |
$1,424,000 |
$1,424,000 |
|
Large Genie Lift |
1 |
$22,000 |
$22,000 |
$22,000 |
|
Mower, Zero Turn |
4 |
$18,250 |
$73,000 |
$73,000 |
|
Tank, Herbicide |
4 |
$4,000 |
$16,000 |
$16,000 |
|
Trailer |
1 |
$8,000 |
$8,000 |
$8,000 |
|
Contingency |
|
|
|
$3,000 |
|
Total |
93 |
|
|
$2,500,000 |
|
|
|
|
|
|
|
*The purchase list is subject to change based on CP1’s business needs, but the overall ask will remain the same.
Justification:
These vehicles and equipment enable efficient transportation, maintenance, and landscaping tasks, ensuring the timely completion of essential services. By investing in these assets, we can improve operational efficiency, reduce maintenance costs, and better serve the community's needs.
Alternatives and Engagement:
Without proceeding with this project, the precinct would face diminished operational efficiency and increased maintenance costs due to the lack of essential vehicles and equipment. Response times for maintenance tasks would lengthen, potentially compromising service quality and community satisfaction. Outsourcing services may become necessary, leading to higher expenditures and reduced operational control.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Vehicles and Equipment |
$2,497,000 |
Q4 FY24 |
|
Contingency |
$3,000 |
|
|
Total |
$2,500,000 |
- |
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
|
|
|
|
|
|
|
|
Address: Multiple
Precinct(s): Precinct 1
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$2,500,000 |
$2,500,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
|
Total Funding Request |
$ |
$2,500,000 |
$2,500,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/25/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, CAO, 6/17/2024
Department Approval by: George Greanias, COO, CP1, 6/5/2024
OMB CIP Team Approval by: Amiel Chen, OMB, CIP Manager, 6/5/2024
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 1
Project PeopleSoft ID: N/A
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2)the purchase of automobiles, equipment, and machinery, including computers, materials, and supplies for the operation of the County’s precincts and departments (3)Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 1 FY24 Equipment CIP project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means, or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget