Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240402
Vendor/Entity Legal Name (if applicable): Infostride, Inc.
MWBE Contracted Goal (if applicable): 3%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Infostride, Inc. for payroll and administrative services for the County Clerk’s Office for the period of June 26, 2025 - June 25, 2026 with four (4) one-year renewal options, and for the County Clerk to execute any applicable bonds to be received (240402), MWBE Contracted Goal: 3%.
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Background and Discussion:
A new term contract is needed to find a qualified vendor to provide as-needed payroll and administrative services for the Harris County Clerk’s Office (HCCO). The new term contract will be setup for one (1) initial year with four (4) one-year options to renew.
Expected Impact:
The goal of the project is to provide as-needed payroll services for referred and existing temporary election workers for Presiding Judges, Alternate Judges, Clerks, Electronic Support Staff (ESS), and Election Night Support Staff (ENSS) during both the Early Voting period and on Election Day.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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3/27/25 |
432 |
Project Advertisement |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Payroll and Administrative Services |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
$ |
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Total Funding Sources |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
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No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
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$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
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$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
- |
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Total Personnel |
- |
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Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yinka Antwi - Director, Finance and Purchasing- Elections Department, Corey Douglas, Senior Contract Manager, Purchasing Department
Attachments (if applicable): Letter