Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Commissioner, Precinct 4
Secondary Department Head/Elected Official: Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): General Motors LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of utilization of a Sourcewell Cooperative Purchasing Program contract with General Motors LLC in the estimated amount of $4,200,000 for original equipment manufacturer (OEM) repair, replacement, maintenance parts, supplies and services provided through GM Fleet Consolidated Billing Program (Trevipay) through September 22, 2026 - November 14, 2028 with seven (7) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt- Interlocal/Cooperative Agreement.
end
Background and Discussion:
For many years, law enforcement agencies have relied on General Motors extensive dealership network comprised of more than 85,000 service locations nationwide to support both local and out-of-town vehicle maintenance and parts needs. This broad access enables agencies to obtain timely repairs, emergency support, and OEM approved components regardless of where their personnel are operating. An advantage of utilizing GM’s fleet programs is the capped OEM parts pricing structure, which helps agencies manage operating costs more predictably. By standardizing pricing and ensuring access to genuine GM parts, agencies can better control budgets, maintain vehicle reliability, and streamline the overall service and parts procurement process. This model. Reduces administrative burden, supports operational readiness, ensures that public safety vehicles receive consistent, manufacturer-authorized maintenance across the entire dealership network.
Expected Impact:
Alternative Options:
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Original Equipment Manufacturer (OEM) Repair, Replacement, Maintenance Parts, Supplies, and Services |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$300,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$300,000 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 9/22/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Chris Gore, Asst. Chief, Constable Precinct 1; Toby Hecker, Asst. Chief, Constable Precinct 4; Brittani Bell, Fleet Procurement Specialist, Purchasing
Attachments (if applicable): Letter